Document Administration Project Assistant

JR United Kingdom; Coventry; On-site; GBP 25,000 - 32,000; Full time

Job summary

A leading company in the supply and trading sector is seeking a Document Administration Project Assistant to join their Coventry office. This role involves supporting document administration activities critical to the port agency and trading operations, requiring attention to detail, organizational skills, and effective communication. The successful candidate will manage various shipping documents and ensure compliance with contractual obligations.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Maintain proper controls for recording, filing, and recalling shipping documentation.
• Verify accuracy of documents against systems and requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

IT systems experience

Job description

Document Administration Project Assistant, Coventry

Details

• Location: Coventry, United Kingdom
• Job Category: Other
• EU work permit required: Yes
• Job Views: 2
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Job Description

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations concerning port agency, in-port activities, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The role involves working from the office 5 days a week.

Key Responsibilities:

• Provide administrative support by handling and processing shipping documents for cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications and Skills:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are committed to diversity and equal opportunity, and do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.