Document Administration Project Assistant

JR United Kingdom; Peterborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the trading sector is seeking a Document Administration Project Assistant in Peterborough. This role involves supporting document administration related to cargo shipping, requiring excellent organizational skills and attention to detail. Working daily in the office, the successful candidate will handle shipping documents, ensuring compliance with various requirements.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Provide administrative support by processing shipping documents.
• Maintain proper controls for recording and filing documents.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

IT systems experience

Job description

Document Administration Project Assistant, Peterborough

Details

• Location: Peterborough, United Kingdom
• Job Category: Other
• EU work permit required: Yes
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Job Description

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations on port agency, in-port activities, and cargo documentation. The successful candidate will mainly support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate must work in the office 5 days a week.

Responsibilities

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.