Document Administration Project Assistant

JR United Kingdom; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Document Administration Project Assistant in Leeds. This role involves supporting document administration activities related to cargo documentation within the Supply, Trading & Shipping organization. The position emphasizes attention to detail and effective communication skills, as the successful candidate will handle documents weekly in an office environment. The role offers an opportunity to engage in a collaborative team focused on maximizing commercial value and managing operational risks.

Qualifications

• Proficient in organizational tasks and prioritizing workload.
• Demonstrates excellent attention to detail and self-motivation.
• Communicates effectively in writing.

Responsibilities

• Provide administrative support for shipping documents.
• Maintain record-keeping for cargo documentation compliance.
• Ensure accuracy of documents against trading contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience with IT systems

Job description

Document Administration Project Assistant

Location:

Leeds, West Yorkshire, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams concerning port agency, in-port activity, and cargo documentation. The successful applicant will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents. The candidate will work from the office 5 days a week.

Responsibilities:

1. Provide administrative support by handling and processing shipping documents for cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
2. Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
3. Fulfill contractual obligations related to cargo insurance certification.
4. Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications:

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.