Divisional Management Team Administrator/ Secretary

NHS; Wales; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare organization in Wales is looking for a dedicated Divisional Management Team Administrator/Secretary to provide comprehensive secretarial and administrative support. The ideal candidate will possess excellent organizational skills, the ability to engage with colleagues at all levels, and experience in handling medical records. This role offers a competitive salary between £27,898 and £30,615, along with opportunities for professional development. Applicants may submit their applications in either Welsh or English.

Qualifications

• Excellent organisational skills and ability to engage with colleagues at all levels.
• Experience of general office procedures.
• Ability to manage workload efficiently while maintaining strict confidentiality.

Responsibilities

• Provide secretarial and administrative service to the Cancer Divisional Management Team.
• Minute taking and action log management for various meetings.
• Handle medical records, filing, and other administrative tasks.

Skills

Organisational skills

Effective communication skills

Problem solving abilities

Supervisory skills

Flexibility in meeting service needs

Education

Maths/English GCSE or equivalent

Audio Typing RSA III or equivalent

Typewriting/Word Processing qualification - RSA III or equivalent

NVQ 2 administration or equivalent experience

ECDL Qualification or equivalent

Tools

Microsoft Office or equivalent

Job description

Divisional Management Team Administrator/ Secretary

We are looking for a dynamic, organised and flexible individual to join our administration team within the Cancer Division.

The successful candidate will possess excellent organisational skills and have the ability to engage with colleagues at all levels to provide an efficient, comprehensive secretarial and administrative service to the Cancer Divisional Management Team.

The post holder will be responsible for the minute taking, action log of various meetings and other annotation and medical records handling, filing and other administrative tasks as necessary. Audio typing would be advantageous.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.

The post holder will be required to maintain strict confidentiality and will be expected to deal with patients, carers, relatives, medical staff and other visitors to the Health Board, in person and in writing, with courtesy and discretion.

RSA Stage II or equivalent skills are required together with experience of MS Office and knowledge of the hospital administration systems would be desirable. Previous secretarial and administration experience would be advantageous. The ability to speak Welsh would be desirable.

For further information, please contact Laura Vernon, Divisional Deputy General Manager on [e-mail] 07557312397 or Cheryl Goodall, Site Speciality Manager 07971996620 / 03000 844557 or via email [e-mail].

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

• Maths/English GCSE or equivalent
• Audio Typing RSA III or equivalent
• Typewriting/Word Processing qualification - RSA III or equivalent.
• NVQ 2 administration or equivalent experience
• ECDL Qualification or equivalent

Experience

• Experience of general office procedures.
• Experience of general office procedures.

Skills

• Organisational skills.
• Excellent organisational skillsEffective communication skills, both written and verbal.
• Problem solving abilities
• Supervisory skills
• Ability to manage change

Knowledge

• Microsoft Office or equivalent.
• Knowledge of Medical Terminology

PERSONAL QUALITIES

• Good presentation.
• Ability to work in a team/work unsupervised.
• Friendly and approachable. Confident.
• Ability to cope with distressing situations.
• Sensitive and professional approach to dealing with patients/public
• Evidence of lifelong learning
• Flexibility in meeting service needs.

OTHER RELEVANT REQUIREMENTS

• Diplomacy.
• Ability to work on own initiative
• Ability to work under pressure
• Confidentiality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,898 to £30,615 a yearper annum, pro rata