Dermatology Outpatient Clinic Coordinator

University Hospitals Bristol and Weston NHS Foundation Trust; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A major healthcare provider in Bristol is seeking an individual to join its Dermatology Outpatients team. The role involves managing patient appointments, acting as a liaison for communication, and ensuring quality patient care. Ideal candidates should be enthusiastic and capable of addressing both patient and clinical staff inquiries effectively. This position emphasizes empathy and a professional approach to patient interaction. The role is crucial in delivering timely care and support within the department.

Qualifications

• Enthusiastic and flexible individual required for the Dermatology Outpatients team.
• Ability to manage patient communications effectively.
• Experience in handling clinical queries is beneficial.

Responsibilities

• Ensure timely patient appointments in the Dermatology department.
• Act as a contact for patient and staff queries regarding appointments.
• Liaise with clinical staff to support the triaging of referrals.

Job description

A Vacancy at University Hospitals Bristol and Weston NHS Foundation Trust.

This is an opportunity for an enthusiastic, flexible and hard working individual to join the Dermatology Outpatients team at Bristol Royal Infirmary UHBW.

The successful applicant will be working within our Outpatients Clinic Coordinator Team.

The post holder will ensure all patients have appointments in a timely and efficient manner, and will be a point of contact for patients and staff for queries relating to a patients first appointment within the Dermatology department. They will manage bookings via our referral system, and in charge of referrals when directing a patients pathway.

This post holder will be a key part of the team, focusing on delivering quality patient care.

*Please be aware we may close this advert early due to high volumes of applications - thank you*

Communication:

• To support the triaging of referrals by liaising with key clinical staff
• Manage patient communications both via telephone and through Trust systems to create letters, emails and text reminders
• To act as a point of contact for queries from clinical and non-clinical staff
• Liaise with clinical and non-clinical teams across the Trust via telephone and email
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate
• Communicate changes to clinics and appointments to patients as instructed, often at short notice.

Patient Care:

• To show a caring and professional approach towards patients, relatives and carers. This may require acting with resilience to deal with sometimes distressed patients and relatives in a professional and empathetic manner

Organising and Planning:

• Implement the policy for patients who do not attend (DNA) their appointment
• To manage and monitor all outstanding appointment requests through the Trust’s Patient Administration System (PAS) and escalat…
• Ensure clinic lists are effectively utilised in discussion with the appropriate clinician and manager, and rebook any cancelled appointment slots
• Attend appropriate meetings as required by the role’s line manager

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.

UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact.

Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

This advert closes on Tuesday 30 Dec 2025