Deputy General Facilities Supervisor

Career Legal; Greater London; On-site; GBP 38,000 - 44,000; Full time

Job summary

A leading law firm in central London is seeking a highly motivated Deputy General Facilities Supervisor. In this role, you will manage key office operations and supervise the General Office Assistant. Strong organizational and administrative skills coupled with the ability to manage shifting priorities are essential. You will ensure smooth operations, handle mail, manage supplies, and supervise daily activities in the office, providing leadership and support to the team. This position demands a dedicated office presence from Monday through Friday.

Qualifications

• Proven track record in a similar role, preferably within a legal environment.
• Exceptional organizational skills and strong administrative experience.
• Highly computer literate with practical problem-solving abilities.

Responsibilities

• Manage all incoming and outgoing mail and coordinate couriers.
• Ensure smooth operation of the franking machine and resolve issues.
• Handle reprographics duties including copying and binding documents.
• Report maintenance issues and ensure quick resolutions.
• Conduct stock checks and manage orders for office supplies.
• Assist with onboarding new starters for a seamless transition.
• Verify incoming invoices and address discrepancies.
• Prepare and reset meeting rooms as requested.
• Move office furniture and large items when necessary.
• Supervise the General Office Assistant during absences.
• Coordinate staff rotas and lunch schedules.
• Provide archiving support and maintain an efficient filing system.

Skills

Strong administrative experience

Computer literacy

Organizational skills

Ability to handle shifting priorities

Teamwork

Job description

Deputy General Facilities Supervisor

London

£38,000

Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.

The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.

Duties will include:

• Efficiently manage all incoming and outgoing mail, including coordinating couriers
• Ensure the smooth operation of the franking machine, quickly resolving any issues that arise
• Handle reprographics duties, including copying, scanning, and binding documents with precision
• Report maintenance issues promptly to the appropriate teams, ensuring swift resolution
• Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed
• Assist with the setup and onboarding of new starters, ensuring a seamless transition
• Accurately review and verify incoming invoices, addressing discrepancies immediately
• Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams
• Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork
• Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance
• Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times
• Provide archiving support as required, maintaining an organised and efficient filing system

Please apply today for immediate consideration!