Depot Operations & Compliance Coordinator

Digitailor; Exeter; Hybrid; GBP 26,000 - 31,000; Full time

Job summary

Stagecoach in Exeter is seeking a Depot Administrator to provide vital administrative support across operations and compliance, helping keep the depot running smoothly. You will manage records, coordinate recruitment activities, maintain driver personnel files, and assist with diary management, meetings and data reporting.

You'll work closely with drivers, depot managers and central teams to ensure processes are completed accurately and on time.

Qualifications

• Experience in a fast-paced administrative environment.
• Strong organisational skills and attention to detail.
• Proficiency in MS Office 365 (Word, Excel, Outlook, Teams).
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience using Workday or a similar HR system.
• Experience in a depot/transport/logistics environment is a plus.

Responsibilities

• Conduct driving licence and CPC compliance checks, maintaining records.
• Arrange medical appointments and statutory requirements for drivers and staff.
• Support recruitment administration, including requisitions and offers in Workday.
• Maintain driver personnel files in line with regulatory requirements.
• Manage general administrative duties including filing, scanning, document control and stationery ordering.
• Handle incoming and outgoing correspondence including emails, calls and mail distribution.
• Support data entry and reporting to aid operational decisions.
• Liaise with internal/external stakeholders to ensure information is shared effectively.
• Provide administrative support to Depot, Operations and Duty Managers, including diary management and minute-taking.

Skills

Attention to detail

Organisational skills

Communication

Discretion with confidential info

Tools

Word

Excel

Outlook

Teams

Workday

EP Morris

Job description

Stagecoach in Exeter is seeking a Depot Administrator to provide vital administrative support across operations and compliance, helping keep the depot running smoothly. You will manage records, coordinate recruitment activities, maintain driver personnel files, and assist with diary management, meetings and data reporting.

You'll work closely with drivers, depot managers and central teams to ensure processes are completed accurately and on time.