Depot Administrator

451 Stagecoach Devon Limited; Exeter; On-site; GBP 26,000 - 31,000; Full time

Job summary

Stagecoach Devon Limited in Exeter is seeking a proactive Depot Administrator to provide vital administrative support across operational and compliance activities. You will maintain records, assist recruitment, coordinate statutory requirements and help the depot run smoothly.

Working with depot, operations and central teams, you will manage busy workloads, ensure accurate data entry, and support diary management and meetings.

Qualifications

• Experience in fast-paced administrative environments.
• Proficiency in MS Office 365.
• Experience with Workday or HR systems.
• Ability to handle sensitive information with discretion.
• Depot/transport/operational experience is a plus.

Responsibilities

• Conduct regular driving licence and CPC compliance checks, maintaining accurate and up-to-date records.
• Arrange and coordinate medical appointments and other statutory requirements for drivers and operational colleagues.
• Support recruitment administration, including raising requisitions and processing offers within Workday.
• Maintain driver personnel files in line with company and regulatory requirements.
• Manage general administrative duties including filing, scanning, document control and stationery ordering.
• Handle incoming and outgoing correspondence, including emails, telephone enquiries and mail distribution.
• Support data entry and reporting activities to assist operational decision-making.
• Liaise with internal departments and external stakeholders to ensure information is shared effectively.
• Provide administrative support to Depot, Operations and Duty Managers, including meeting coordination, diary management and minute-taking where required.

Skills

Strong written and verbalcommunication

Ability to handle confidential情報

Stakeholder relationship management

Tools

Microsoft Office 365 (Word, Excel, Outlook, Teams)

Workday HR system

EP Morris

Job description

Salary £28,500 Depot Administrator Location: Exeter Salary: £28,500 + Benefits

Our depot teams are at the heart of keeping Stagecoach moving, ensuring our drivers, operational colleagues and customers receive the support they need every day. Who better to help keep things running smoothly than an organised and proactive administrator who enjoys working in a fast-paced environment, managing multiple priorities and supporting operational excellence? We're looking for a Depot Administrator to join our team, providing vital administrative support across a range of operational and compliance activities. You'll play a key role in ensuring accurate record keeping, supporting recruitment and people processes, coordinating statutory requirements and helping the depot operate efficiently. Working closely with operational managers, drivers and central support teams, you'll help maintain compliance standards, support workforce administration and ensure important processes are completed accurately and on time. This is a fantastic opportunity for an organised administrator looking to develop their skills within a busy operational environment while making a real contribution to the success of the depot.

What you’ll do:

• Conduct regular driving licence and CPC compliance checks, maintaining accurate and up-to-date records.
• Arrange and coordinate medical appointments and other statutory requirements for drivers and operational colleagues.
• Support recruitment administration, including raising requisitions and processing offers within Workday.
• Maintain driver personnel files in line with company and regulatory requirements.
• Manage general administrative duties including filing, scanning, document control and stationery ordering.
• Handle incoming and outgoing correspondence, including emails, telephone enquiries and mail distribution.
• Support data entry and reporting activities to assist operational decision-making.
• Liaise with internal departments and external stakeholders to ensure information is shared effectively.
• Provide administrative support to Depot, Operations and Duty Managers, including meeting coordination, diary management and minute-taking where required.

What we need from you:

• Experience working in a fast-paced administrative environment.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Office 365, including Word, Excel, Outlook and Teams.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong relationship-building skills and the ability to work effectively with a variety of stakeholders.

It would be great if you also have:

• Experience using Workday or a similar HR system.
• Experience using EP Morris.
• Previous experience in a depot, transport, logistics or operational environment.

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation or age. We also live by our five values across Stagecoach; We plan for the future, We do the right thing, We are stronger together, We are down to earth and We support communities.

Location: Exeter Depot Matford Park Road Exeter EX2 8FD

Welcome to Stagecoach, the UK’s #1 bus company. Every day we help millions of passengers get to the people and places that matter to them, connecting the communities we are proud to serve. Founded in 1980, Stagecoach has established itself as the UK’s largest transport operator, with services connecting more than 100 major towns and cities in England, Scotland, and Wales. We work with our partners to deliver a greener, smarter, safer, healthier, and fairer country. Providing extensive expertise in commercial and contracted markets, we assist national and regional government to deliver on ambitious plans for their citizens, communities, and local economy. Our team of 26,000 employees are proud to serve our customers and be an integral part of their local communities.