Depot Administrator

Digitailor; Exeter; Hybrid; GBP 26,000 - 31,000; Full time

Job summary

Stagecoach in Exeter is seeking a Depot Administrator to provide vital administrative support across operations and compliance, helping keep the depot running smoothly. You will manage records, coordinate recruitment activities, maintain driver personnel files, and assist with diary management, meetings and data reporting.

You'll work closely with drivers, depot managers and central teams to ensure processes are completed accurately and on time.

Qualifications

• Experience in a fast-paced administrative environment.
• Strong organisational skills and attention to detail.
• Proficiency in MS Office 365 (Word, Excel, Outlook, Teams).
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience using Workday or a similar HR system.
• Experience in a depot/transport/logistics environment is a plus.

Responsibilities

• Conduct driving licence and CPC compliance checks, maintaining records.
• Arrange medical appointments and statutory requirements for drivers and staff.
• Support recruitment administration, including requisitions and offers in Workday.
• Maintain driver personnel files in line with regulatory requirements.
• Manage general administrative duties including filing, scanning, document control and stationery ordering.
• Handle incoming and outgoing correspondence including emails, calls and mail distribution.
• Support data entry and reporting to aid operational decisions.
• Liaise with internal/external stakeholders to ensure information is shared effectively.
• Provide administrative support to Depot, Operations and Duty Managers, including diary management and minute-taking.

Skills

Attention to detail

Organisational skills

Communication

Discretion with confidential info

Tools

Word

Excel

Outlook

Teams

Workday

EP Morris

Job description

Salary

£28,500

Depot Administrator

Location

Exeter

Salary

£28,500 + Benefits

Our depot teams are at the heart of keeping Stagecoach moving, ensuring our drivers, operational colleagues and customers receive the support they need every day. Who better to help keep things running smoothly than an organised and proactive administrator who enjoys working in a fast-paced environment, managing multiple priorities and supporting operational excellence? We're looking for a Depot Administrator to join our team, providing vital administrative support across a range of operational and compliance activities. You'll play a key role in ensuring accurate record keeping, supporting recruitment and people processes, coordinating statutory requirements and helping the depot operate efficiently. Working closely with operational managers, drivers and central support teams, you'll help maintain compliance standards, support workforce administration and ensure important processes are completed accurately and on time. This is a fantastic opportunity for an organised administrator looking to develop their skills within a busy operational environment while making a real contribution to the success of the depot.

What You'Ll Do

• Conduct regular driving licence and CPC compliance checks, maintaining accurate and up-to-date records.

• Arrange and coordinate medical appointments and other statutory requirements for drivers and operational colleagues.

• Support recruitment administration, including raising requisitions and processing offers within Workday.

• Maintain driver personnel files in line with company and regulatory requirements.

• Manage general administrative duties including filing, scanning, document control and stationery ordering.

• Handle incoming and outgoing correspondence, including emails, telephone enquiries and mail distribution.

• Support data entry and reporting activities to assist operational decision-making.

• Liaise with internal departments and external stakeholders to ensure information is shared effectively.

• Provide administrative support to Depot, Operations and Duty Managers, including meeting coordination, diary management and minute-taking where required.

What we need from you:

• Experience working in a fast-paced administrative environment.

• Strong organisational skills with excellent attention to detail.

• Proficiency in Microsoft Office 365, including Word, Excel, Outlook and Teams.

• Strong written and verbal communication skills.

• Ability to handle sensitive and confidential information with discretion.

• Strong relationship-building skills and the ability to work effectively with a variety of stakeholders.

It would be great if you also have:

• Experience using Workday or a similar HR system.

• Experience using EP Morris.

• Previous experience in a depot, transport, logistics or operational environment.

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation or age.

We also live by our five values across Stagecoach; We plan for the future, We do the right thing, We are stronger together, We are down to earth and We support communities.

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation, or age.

Location

Exeter Depot Matford Park Road Exeter EX2 8FD