Defence Training Administrator

Carbon 60; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading training services provider is seeking a highly organised Training Administrator to manage course bookings and coordinate training logistics for apprentices. This role involves liaising with stakeholders, maintaining accurate records, and supporting the training delivery team. The successful candidate will have strong organisational skills, experience in administrative roles, and proficiency in Microsoft Office and SharePoint. The position is a PAYE Contract based in Portsmouth.

Qualifications

• Proven experience in administrative or training coordination roles.
• Ability to manage multiple tasks and stakeholders effectively.
• Attention to detail and a proactive approach to problem-solving.

Responsibilities

• Manage course bookings and coordinate logistics.
• Assist with booking and pre-course management for apprentices.
• Create and maintain electronic SharePoint folders for courses.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Proficiency in SharePoint

Problem-solving

Tools

TAFMIS

Job description

Role Overview

Carbon60 Project Services are seeking a highly organised and proactive Training Administrator to support the delivery of training courses to apprentices. This contracted role will be responsible for managing course bookings, coordinating student logistics, and ensuring smooth administrative operations across multiple training sites. The successful candidate will play a key role in liaising with internal and external stakeholders, maintaining accurate records, and supporting the wider training delivery team.

Key Responsibilities

• Course Booking & Coordination
  • Lead and manage the booking of FLC personnel onto OpNET Blue V1 courses.
  • Handle telephone and email enquiries regarding student movements and course bookings.
  • Send joining instructions to course attendees.
  • Book accommodation for attendees.
  • Support additional administrative tasks as directed by the OpNET TDLOD.
• Apprentice Course Support
  • Assist with booking and pre-course management.
  • Ensure Phase 3 pre-arrival processes are completed, including:
    • Verifying student nominations and updating TAFMIS.
    • Establishing points of contact for joining instructions, nominal rolls, and account creation.
    • Managing student queries, accommodation, and uniform requests.
    • Identifying and cancelling undersubscribed courses in coordination with TDLOD.
    • Liaising with accommodation teams and notifying relevant departments of changes.
    • Producing and distributing TAFMIS documentation and nominal rolls.

Course Management & Reporting

• Create and maintain electronic SharePoint folders for each course.
• Confirm student arrivals and report non-attendance or anomalies.
• Run weekly reports on course completions and manage Training Assessment Failure Reports (TAFR).
• Support urgent student additions with appropriate logistics.
• Maintain course archives and assist with joining instruction amendments.

Skills & Experience Required

• Proven experience in administrative or training coordination roles.
• Strong organisational and communication skills.
• Proficiency in Microsoft Office and SharePoint.
• Familiarity with TAFMIS or similar training management systems (desirable).
• Ability to manage multiple tasks and stakeholders effectively.
• Attention to detail and a proactive approach to problem-solving.

Contract Details

• Type: PAYE Contract
• Days: 230 days per year
• Duration: Initially contract, with a potential temp to perm transition.
• Location: Portsmouth, Whale Island
• Clearance Required: SC Security Clearance (this can be completed for you if not already held)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy