Data Manager

University College London Hospital; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading NHS trust in Greater London is seeking a proactive Data Manager for a 9-month fixed-term maternity cover. This role requires accurate data entry into national registries and contributions to national reporting impacting patient care. The ideal candidate will have experience managing large datasets and will ensure data quality. Strong communication skills are essential for patient interactions. This role offers valuable NHS experience within a supportive team focused on enhancing surgical outcomes.

Benefits

Interest-free season ticket loan

Access to staff discounts

Cycle to work scheme

Qualifications

• Experience working with large datasets or in data management.
• Experience using national healthcare databases.
• Ability to handle sensitive patient information.

Responsibilities

• Accurately enter patient and surgical data into databases.
• Support the Senior Data Manager with daily tasks.
• Contribute to process improvements for data capture.

Skills

Attention to detail

IT skills

Organisational skills

Education

Degree level education or equivalent

Tools

Excel

Job description

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The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.

Job overview

We are looking for a proactive and detail‑driven Data Manager to join our surgical division on a 9‑month fixed‑term maternity cover. A significant part of this role involves accurate, high‑volume data entry, so we are seeking someone who is confident working with detailed datasets and maintaining excellent accuracy. You will also support improvements to data processes and contribute to national reporting that directly impacts patient care.

Working closely with clinical teams, operational managers and our Senior Data Manager, you'll help turn information into meaningful insights that support service development. The role also involves contacting patients to collect consent, so clear and professional communication is essential.

This is a great opportunity to gain valuable NHS experience within a supportive team, making a meaningful contribution to improving surgical outcomes and service quality.

Main duties of the job

Data Management & Entry

• Accurately enter patient and surgical data into national registries and databases, including QOMS and NJR.
• Maintain a high standard of data quality through timely and precise data input.
• Collect and record patient consent for registry submission via telephone, text message, and written forms, ensuring consistently high consent rates.
• Undertake data entry and analysis for divisional audits of surgical outcomes.

Operational Support

• Support the Senior Data Manager and wider division with day‑to‑day data management tasks and requests.
• Complete, maintain and improve internal systems that support efficient data collection and validation processes.
• Prepare, collate, and distribute routine operational and clinical reports to managers, surgeons and other stakeholders.

Service Development & Improvement

• Contribute to the development of improved processes for data capture and workflow efficiency.
• Identify gaps or issues in data quality and work with the team to implement solutions.

Governance & Compliance

• Ensure all data is collected, stored and transmitted in line with information governance requirements and patient confidentiality standards.
• Support audit activities by providing accurate, timely data and assisting in resolving data discrepancies.

Working for our organisation

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top‑quality patient care, excellent education, and world‑class research.

We provide first‑class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

Detailed job description and main responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England - for the third year in a row.
UCLH recognises the benefits of flexible working for staff - To find out more, visit: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person specification

Knowledge and Qualifications

Essential criteria

• Educated to degree level or equivalent

Experience

Essential criteria

• Experience working with large datasets or in a data entry/data management role.
• Experience using clinical, operational, or national healthcare databases (e.g., registries or audit systems).
• Experience collecting or handling patient information in a healthcare or similar regulated environment.

Skills and Abilities

Essential criteria

• Excellent attention to detail with the ability to enter data accurately and consistently
• Strong IT skills, including confident use of Excel, data entry systems, and electronic patient record platforms.
• Strong organisational skills with the ability to prioritise workload, meet deadlines, and manage multiple tasks at once.

Communication

Essential criteria

• Ability to communicate clearly and professionally with patients to obtain informed consent via phone, text, and written communication.
• Ability to explain data processes or requirements to clinical and operational colleagues in a clear, jargon‑free manner.
• Strong written communication skills for producing accurate reports, audit summaries, and email correspondence.
• Ability to handle sensitive or confidential information with discretion

At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.

UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.

We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on‑site accommodation to name a few.

Additionally, UCLH Arts and Heritage's staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.

We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.

We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.

Please note that if you are at present in a training position on the 2016 new junior doctor's contract and are applying for a Trust doctor role your salary will not be pay protected.

You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

For further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 560.3KB)
• Functional Requirements (PDF, 262.3KB)
• UCLH Values (PDF, 860.9KB)