Customer Service and Sales Support Coordinator

Flat Fee Recruiter; Salisbury; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading commercial equipment supplier in Andover is seeking a proactive Customer Service and Sales Support Coordinator to join their dynamic team. This full-time, office-based role involves managing customer enquiries, processing sales orders, and coordinating with various teams to ensure exceptional service delivery. The ideal candidate will have strong communication skills, organizational abilities, and experience with order processing systems. The company values a friendly work environment and offers benefits like career progression and no weekend work.

Benefits

20 days holiday plus bank holidays

Career progression

Free on-site car parking

Relaxed and friendly environment

Small welcoming team

Qualifications

• Proficiency in order processing systems, Xero advantageous.
• Ability to multitask and manage time effectively.
• Collaborative team player with proactive approach.

Responsibilities

• Handle customer enquiries through phone and email.
• Process sales orders and invoice daily using Xero.
• Maintain accurate records and follow up on orders.

Skills

Strong communication skills

Organisational abilities

Customer focus

Problem-solving mindset

Attention to detail

Tools

Xero

Microsoft Office

Linnworks

Magento 2

HubSpot

Job description

Join a growing organisation where you’ll lead a passionate team, and be part of an innovative company on the rise!

Customer Service and Sales Support Coordinator – Andover, Hampshire

Full‑time, Permanent

£26,000 to £30,000 per annum DOE

40 hrs per week – 8.30am to 5pm, Monday to Friday

The role is listed as office‑based; however, hybrid working may be considered for the right candidate.

Applicants must be authorised to work in the UK.

We’re seeking a proactive and organised Customer Service and Sales Support Coordinator to join our growing team. This role plays a key part in ensuring the smooth day‑to‑day operation of customer service and administrative processes within a busy, collaborative environment.

As a central point of contact for customers, you’ll deliver a responsive, reliable, and professional service while supporting the wider sales and operations functions. You will help ensure a seamless customer journey – from managing enquiries and processing orders through to delivery, invoicing, and aftercare.

The Role

As the Customer Service and Sales Support Coordinator, you will handle customer enquiries, process and invoice orders, coordinate with internal teams and external partners, and maintain accurate records.

Key Responsibilities

• Handle inbound customer enquiries via phone and email, ensuring timely and professional responses.
• Process sales orders accurately and efficiently before warehouse cut‑off times.
• Invoice orders daily through Xero, ensuring all completed orders are properly accounted for.
• Follow up on proforma orders and outstanding customer replies.
• Undertake general administrative tasks to support the wider sales and operational teams.
• Liaise with internal departments and external stakeholders such as transport providers and customers to ensure smooth operations.
• Contribute actively to the company’s overall strategy and customer service objectives.
• Raise supplier purchase orders (POs) using Xero.
• Log damages with carriers, track resolutions, and communicate outcomes to customers.
• Monitor, manage, and dispatch backorders, providing timely updates on stock and delivery dates.
• Manage carrier reports for failed deliveries.
• Coordinate offshore deliveries, preparing and providing dispatch documentation (including commercial invoices).
• Take payments securely and accurately over the phone.
• Build and maintain positive customer relationships through consistent and proactive communication.
• Take ownership of customer issues, ensuring they are fully resolved.
• Act as a key point of contact for ongoing customer needs, demonstrating accountability in problem‑solving.
• Proactively identify opportunities to improve processes or communication to enhance customer experience.

The Ideal Candidate

• Strong communication and interpersonal skills with a confident, professional telephone manner.
• Excellent organisational and time‑management abilities, with strong attention to detail.
• Proficiency in order processing systems and related software (Xero experience advantageous).
• Ability to multitask, prioritise workload, and remain calm under pressure.
• Collaborative team player with a proactive, problem‑solving mindset.
• Empathetic and customer‑focused approach.
• Self‑motivated, reliable, and able to take ownership of your work.

Software Used

Microsoft Office, Linnworks, Magento 2, HubSpot, Xero

About the Company

We are a leading trade‑only supplier of high‑quality commercial equipment for the hospitality, catering, and retail sectors. We cover refrigeration, laundry, warewashing, and more. Based in Andover, Hampshire, we pride ourselves on friendly service, specialist knowledge, and dependable support for our nationwide customers.

With a team of around 20 people, we’re a supportive and welcoming company with low staff turnover and a focus on long‑term growth.

The Future of the Company

We’ve undergone significant positive change, investing heavily in new technology and building a solid foundation for our 3‑year growth plan. We operate in a competitive marketplace, and delivering exceptional service is a key part of how we stand out. This role contributes directly to that mission.

What’s in it for you?

• No weekend work or shift work
• Career progression
• Free on‑site car parking
• 20 days holiday, plus bank holidays
• Christmas close (3 days holiday will be used for this)
• Relaxed and friendly environment
• Smart casual dress in the office
• Small, welcoming team where you’re valued as an individual

How to apply for the role

If you have the skills and experience required for this position, click apply today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be authorised to work in the UK. No agencies please.

Flat Fee Recruiter is an advertising agency promoting this role on behalf of the employer. You will be contacted directly by the employer and not Flat Fee Recruiter should they wish to move forward with your application.

Other suitable skills and experience include

• Customer Service Coordinator
• Sales Administrator
• Customer Support Specialist
• Order Processing Coordinator
• Sales Operations Coordinator
• Client Services Executive
• Customer Care Advisor
• Internal Sales Support
• Service & Sales Administrator
• Sales Order Processor
• Account Support Specialist
• Operations Support Coordinator
• Customer Accounts Administrator
• Helpdesk & Customer Support Assistant
• Sales & Logistics Coordinator