Customer Service Administrator / Telephone Operator

Pertemps Milton Keynes; Aylesbury; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Salary £25,000 per annum

36-hour week

Monday to Friday, no weekend work

Friendly office environment

Job summary

Pertemps Milton Keynes is seeking a Customer Service Administrator / Telephone Operator in Aylesbury. This full-time, 36-hour-per-week temporary position supports a busy Service Department and involves handling calls, emails, and admin tasks to ensure excellent customer service.

The role is suitable for someone organized with a professional telephone manner, capable of updating records and managing documents. Immediate start available for the right candidate.

Qualifications

• Previous experience in a customer service, administration, receptionist or call handling role.
• Excellent communication and interpersonal skills.
• Friendly, professional and customer-focused approach.
• Strong organisational skills with excellent attention to detail.

Responsibilities

• Answer incoming telephone calls in a friendly and professional manner.
• Transfer calls to the appropriate member of the Service Department.
• Respond to customer enquiries via telephone and email.
• Take accurate messages and ensure they are passed to the correct team member promptly.
• Manage and assist with a busy shared inbox.
• Provide customers with updates and available information, including engineer arrival times.
• Send copies of contracts, certificates and other documentation when required.
• Maintain and update customer records on internal systems.
• Escalate complaints and complex enquiries to the relevant manager.
• Carry out general administration and data entry duties.
• Provide additional support to the Service team as required.

Skills

Customer service

Administration

Communication

Organisational skills

Tools

Microsoft Outlook

Microsoft Word

Excel

Job description

Customer Service Administrator / Telephone Operator

Aylesbury Full-Time 36 Hours Per Week £25,000 Per Annum Temporary Ongoing Position

Are you an organised and customer-focused individual with a professional telephone manner? We are recruiting on behalf of a well-established and industry-leading business in Aylesbury for a Customer Service Administrator / Telephone Operator to support a busy Service Department

This is an excellent opportunity for someone who enjoys working in a fast-paced office environment, speaking with customers, and providing first-class administrative support.

The Role

As the first point of contact for customers, you will play a key role in ensuring enquiries are handled efficiently and professionally. You will work closely with the Service team, helping to keep operations running smoothly while delivering an excellent customer experience.

Key Responsibilities

• Answer incoming telephone calls in a friendly and professional manner.
• Transfer calls to the appropriate member of the Service Department.
• Respond to customer enquiries via telephone and email.
• Take accurate messages and ensure they are passed to the correct team member promptly.
• Manage and assist with a busy shared inbox.
• Provide customers with updates and available information, including engineer arrival times.
• Send copies of contracts, certificates and other documentation when required.
• Maintain and update customer records on internal systems.
• Escalate complaints and complex enquiries to the relevant manager.
• Carry out general administration and data entry duties.
• Provide additional support to the Service team as required.

About You

• Previous experience in a customer service, administration, receptionist or call handling role.
• Excellent communication and interpersonal skills.
• Friendly, professional and customer-focused approach.
• Strong organisational skills with excellent attention to detail.
• Confident using Microsoft Outlook, Word and Excel.
• Able to prioritise workload and work effectively within a busy team environment.
• Positive, proactive and willing to learn.

What's on Offer?

• £25,000 per annum.
• 36-hour working week.
• Monday to Friday role with no weekend working.
• Friendly and supportive office environment.
• Opportunity to gain valuable experience within a successful and growing business.
• Immediate start available for the right candidate.

If you're an enthusiastic administrator with excellent customer service skills and are looking for your next opportunity in Aylesbury, we'd love to hear from you.