Contracts Support Officer

Lewisham and Greenwich NHS Trust; Greater London; On-site; GBP 31,000 - 38,000; Full time

Job summary

A healthcare organization in Greater London is seeking an experienced Contracts Administrator to support its Contracts Team. The role requires a degree level education and knowledge of NHS contracting. Key responsibilities include managing contracts, providing contractual support, and ensuring compliance with NHS regulations. Excellent Excel skills are required, along with the ability to advise colleagues on best contracting practices. This position offers a salary between £31,049 and £37,796 per annum plus HCADS.

Qualifications

• Educated to degree level or equivalent experience in a healthcare environment.
• Evidence of continued professional development in contracting.
• NHS experience in contracting, administration, or procurement.

Responsibilities

• Provide high-quality contracting and income management service.
• Develop, negotiate, and manage contracts on behalf of the Trust.
• Advise Trust colleagues on contracting processes.

Skills

Contract management

Excel skills

Knowledge of NHS contracting

Education

Degree level education or equivalent

Contracting or Procurement qualification

Job description

Lewisham and Greenwich NHS Trust are seeking an enthusiastic, experienced and highly motivated individual to provide administrative and organisational support to the Contracts Team. This post offers an exciting opportunity to work in a vibrant and dynamic team that manages an extensive contracts portfolio for the Trust.

Main duties of the job

Provide a high quality effective and responsive contracting and income management service to the Trust that meets the Trust's clinical and financial objectives, whilst seeking opportunities to improve value for money.

Develop, negotiate and agree contracts on behalf of the Trust's services, and to proactively monitor and manage contract performance against Trust standards and requirements, to ensure clinical, financial and service objectives are being met and exceeded, and identified risks being mitigated to manageable levels.

Work across the wider clinical divisional teams to identify contractual and financial opportunities and to be a source of expert contracting and income knowledge in relation to all of the Trust's contract activity.

Proactively advise all Trust colleagues and stakeholders on contracting processes and best practice to promote a professional governance approach.

About us

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

• Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
• Widening access (anchor institution) and employability
• Improving the experience of staff with disability
• Improving the EDI literacy and confidence of trust staff through training and development
• Making equalities mainstream

Job responsibilities

Key Responsibilities

Contract Management

Work as an effective member of the Contracts and Team, providing support as required to the Senior Contract Managers in the management and monitoring of contracts.

Providing contractual support for the contract sign off process, retrieval and dissemination of contractual documentation to stakeholders.

Supporting the Contracts team in the drafting, review and negotiation contracts including, for example Local Authority school contracts, Research and Development contracts and salary recharge contracts.

Work alongside the Contracts team and other colleagues across the Trust to ensure appropriate input into Contracts and SLA negotiation, agreement and subsequent monitoring processes.

To maintain up-to-date skills and knowledge particularly around National Tariff Payment System Rules and Guidance, Contracts and Procurement regulations and apply those (through meetings / training as required) to ensure that any proposed service changes or developments are in line with NHS contractual terms and conditions.

Support the Senior Contract Managers to ensure that the Trust has signed SLAs and contracts in place that accurately reflect agreements reached with Providers and/or suppliers.

Preparation and maintenance of all supporting contractual documentation and central register as required.

Responsible for taking minutes at meetings as and when required.

Technical

Support the team and develop knowledge of the National Tariff Payment System and NHSE contracting guidance and developments. Ensure changes or developments are circulated appropriately within the team and within the Trust.

To develop and maintain a close working relationship with the Trusts Business Intelligence and Income team ensuring that they are informed of data requirements and timescales.

To undertake the production of any ad-hoc information requests as appropriate.

To ensure that all data handled within the role is dealt with to the highest standards of confidentiality and security, taking responsibility for ensuring any breaches are reported and remedial action taken.

Be required to manipulate complicated spreadsheets and will therefore require significant Excel skills.

Person Specification

Qualifications and Training

• Educated to Degree level or equivalent, or relevant contractual or commissioning experience in a healthcare environment.
• Evidence of continued professional development
• Contracting and /or Procurement related qualification

Experience

• Relevant or related NHS experience, e.g. in contracting, administration, commissioning, or procurement
• Knowledge and understanding of current NHS contracting, commissioning and finance issues
• Knowledge and understanding of the complexities of acute / community and specialised services

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£31,049 to £37,796 a yearper annum plus HCADS