Contracts & Commercial Administrator

Confidential; Maidstone; On-site; GBP 38,000 - 46,000; Full time

Job summary

Confidential in Maidstone, Kent is seeking a highly organised Contracts & Commercial Administrator to join a proactive team. This permanent, full-time role involves coordinating contract administration from start to finish, building relationships with customers, suppliers and internal teams, and managing documentation.

You will monitor deadlines, renewals and deliverables, prepare quotations and commercial documents, and raise POs and invoices in line with company procedures.

Qualifications

• Previous experience in contract coordination or administration.
• Strong IT skills including MS Office and Excel.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities and meet deadlines.
• High attention to detail and accuracy with contractual and financial documentation.

Responsibilities

• Coordinate day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to meet contractual requirements
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Multitasking

Tools

Microsoft Office

Excel

Job description

Contracts & Commercial Administrator

Location: Maidstone, Kent

Salary: Up to 42,000 per annum

Hours: Full-time, Monday to Friday

Contract: Permanent

ABOUT THE ROLE

Are you highly organised, commercially aware, and confident managing contracts from start to finish? We are recruiting on behalf of a successful client based in Maidstone for a proactive and detail-driven Contracts Coordinator to join their team.

This is a varied and fast-paced role that will suit someone who enjoys coordinating multiple priorities, maintaining accurate documentation, and building strong relationships with customers, suppliers, and internal teams.

KEY RESPONSIBILITIES

• Coordinate the day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to ensure contractual requirements are met
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are kept accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

WHAT WE ARE LOOKING FOR

• Previous experience in contract coordination, contract administration, commercial administration, or a similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy when handling contractual and financial documentation
• Confident managing multiple priorities and working to deadlines
• Strong IT skills, including Microsoft Office and Excel

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.