Contracts Administrator, Dundonald

South Eastern Health And Social Care Trust; Belfast City District; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Weekly Pay

Easy online timesheets

Dedicated Consultant Support

Job summary

South Eastern Health And Social Care Trust is seeking a Contracts Administrator/Administrative Clerk to provide a robust administrative service to Managers and Contracts Compliance Officers in the Contracts & Social Care Procurement Department. The role includes minute taking, diary management, and ensuring smooth operations of day-to-day tasks.

Key duties involve arranging meetings, following up contract actions, maintaining records, handling mail and queries, and supporting data quality

Qualifications

• 1 year's word processing experience.
• Experience using Microsoft Word, Excel and Outlook.
• 4 GCSEs Grades A-C to include English and Maths.
• NVQ Level 2 in Administration (or equivalent) plus 1 year's administrative/clerical experience.
• OR 2 years administrative/clerical experience.

Responsibilities

• Arrange and provide administrative support for meetings, including minute taking and follow-up.
• Follow up actions from contract review meetings.
• Provide general secretarial support within the department (word processing, spreadsheets, database use, filing).
• Organise and maintain department diaries/schedules and arrange appointments.
• Maintain filing systems to meet administrative needs of the department.
• Maintain accurate records for the department (Contracts, minutes, Provider Insurance).
• Process and distribute incoming mail and prepare outgoing mail.
• Answer telephone calls and handle queries, acting as a reference for internal/external enquiries.
• Operate and manage a brought forward system for minutes and monthly monitoring.
• Participate in training and data quality exercises.
• Maintain stock for the department.
• Provide administrative cover during absences.

Skills

Word processing

Communication

Education

GCSEs A-C including English and Maths

NVQ Level 2 in Administration

Tools

Word

Excel

Outlook

Job description

The post holder will be responsible for providing an administrative service to the Managers and Contracts Compliance Officers in the Contracts & Social Care Procurement Department. They will assist with the day-to-day running of the department to ensure a smooth-running, high-quality service

MAIN DUTIES

• Arrange and provide administrative support for meetings, including minute / action note taking, organising venues, issuing and follow up of relevant documentation.
• Follow up of actions from contract review meetings relevant to the department.
• Provide general administrative/secretarial support within the department word processing, spreadsheets, database use, photocopying, filing etc.
• Organise and maintain relevant manual and electronic diary/schedule and arrange appointments and meetings.
• Establish and maintain filing systems to meet the administrative needs of the department
• Maintain accurate records for the department re: Contracts / minutes / Provider Insurance etc.
• Process and distribute all incoming mail and prepare outgoing mail as required.
• Deal with incoming telephone calls and handle queries as appropriate and act as a reference point for all internal and external enquiries relating to the department, ensuring necessary communication is maintained with relevant senior department staff
• Operate and manage a brought forward system for minutes / monthly contract monitoring and contracts
• Participate in training appropriate to the post.
• Participate in data quality exercises to maintain quality of information in the department.
• Maintaining and ordering department stock as and when required.
• Provide administrative cover as required during the absence of other administrative staff.

ESSENTIAL CRITERIA

1. 1 year's word processing experience.

2. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

a) 4 GCSE's Grades A-C to include

Qualification) plus 1 year's administrative /clerical experience.

OR

b) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's administrative /clerical experience.

OR

c) 2 year's administrative /clerical experience.

Why Temp with Staffline?

• Weekly Pay
• Easy, online timesheets
• Dedicated Consutant Support

Contracts Administrator, Dundonald Dundonald, County Down