Account Administrator

Reed; Belfast City District; On-site; GBP 26,000 - 28,000; Part time

Job summary

Reed is seeking a Part-Time Accounts Administrator in Belfast, Northern Ireland. The role requires 2+ years in administration with responsibilities spanning invoicing, payments, and contract management. You will work four mornings weekly (Mon-Thu 9am-1pm) with Fridays off.

The successful candidate will handle customer/supplier communications, ensure timely invoicing, and support shipping schedules and office administration. Pro-rata holiday applies.

Qualifications

• Minimum of 2 years’ experience in an administrative role.
• Experience performing duties listed in the role description.
• Ability to communicate with suppliers and customers.

Responsibilities

• Act as the primary point of contact for customers and clients, escalating queries as needed.
• Input, process, monitor, and validate information for invoicing, payments, and banking administration.
• Raise invoices and manage payments to ensure timely collection.
• Track invoice payments and update payment trackers daily.
• Raise new contracts under Sales direction and maintain scheduling to ship per contract dates.
• Monitor shipping schedules and liaise with buyers and suppliers to keep operations running smoothly.
• Report late deliveries to Sales Representatives and buyers and coordinate deliveries to the buyer's yard.
• Organise meetings, agendas, minutes, and follow-up actions; manage diaries and travel arrangements.

Skills

Administrative experience

Communication

Job description

Account Administrator (X3-1345348) Belfast, Northern Ireland

Salary: GBP26000 - GBP28000 per annum

Part-Time Accounts Administrator- Dunmurry

Our client has a new opportunity for an experienced Administrator to join their team on a part-time basis.

The successful applicant will come from an administrative background and will be able to work 4 mornings per week. The working hours are Monday- Thursday 9am-1pm with a Friday off, and the daily duties will include the following:

• Act as the primary point of contact for customers and clients, ensuring that all queries/issues are appropriately escalated.


• Input, process, monitor, and validate information effectively and timely, ensuring accuracy and attention to detail in all invoicing, payments, and banking administration.


• Raise all invoices relating to contracts, manage payments, and ensure all payments are received on time, including contacting customers for timely payments.


• Check invoice payments received via the bank, update the payment tracker daily.


• Under the direction of Sales Representatives, raise all new contracts and ensure all provided information is correct.


• Maintain a system to track all contracts, ensuring they are on schedule and will ship as per contracted date with minimal disruption.


• Support in the effective management and monitoring of shipping schedules, liaising with buyers and suppliers to facilitate smooth operations.


• Report any late deliveries or delays directly to Sales Representatives and buyers.


• Follow tracking of containers, arrange delivery to the buyer's yard, and ensure smooth delivery.


• Manage and monitor all stock/stationary items within the office and day-to-day maintenance of the office environment.


• Service meetings, including preparation of agendas, distribution of papers, minute taking, and follow-up actions.


• Maintain and update diaries, organize meetings, make travel arrangements, and monitor staff leave.


• Communicate effectively with staff and maintain productive working relationships

Required Skills & Qualifications:

• A minimum of 2 years’ experience in an administrative role


• Experience carrying out the above job duties or similar


• The ability to communicate with both suppliers and customers


• Pro-rata holiday entitlement of 12 days based on a 16-hour work week, inclusive of all statutory holidays.


• Eligibility to participate in the company pension scheme.