Admin & Clerical Officer (Contracts Administrator) – Dundonald

The Recruitment Co; Belfast City District; On-site; GBP 14,000 - 21,000; Full time

Job summary

The Recruitment Co. is actively seeking an Admin & Clerical Officer (Contracts Administrator) to join a busy healthcare department in Dundonald.

This role demands strong Microsoft Office skills, meticulous record-keeping, and the ability to support meetings and general office tasks. Key duties include organising meetings, maintaining contract records, managing diaries, handling correspondence, and assisting with monthly contract monitoring.

Qualifications

• 1 year of word processing experience.
• Proficiency with Microsoft Word, Excel and Outlook.
• GCSEs with English and/or NVQ2 or two years administrative experience are required.

Responsibilities

• Provide administrative and clerical support to the department.
• Arrange meetings, prepare agendas, take minutes, and follow up on actions.
• Maintain accurate contract, insurance, and departmental records.
• Organise appointments, diaries, and schedules.
• Process incoming and outgoing correspondence.
• Handle telephone enquiries and liaise with internal and external stakeholders.
• Maintain filing systems, databases, and spreadsheets.
• Assist with monthly contract monitoring processes.
• Order and maintain department supplies.
• Provide cover for administrative colleagues when required.

Skills

Word processing

Excellent organisational skills

Attention to detail

Record keeping

Team working

Education

GCSEs incl English

NVQ Level 2 in Administration

2 years administrative/clerical experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We’re Hiring – Admin & Clerical Officer (Contracts Administrator)

Location: Dundonald
Pay Rate: £12.75 per hour (Band 3)
Hours: 37.5 hours per week, Monday to Friday
Start Date: ASAP
Temporary Position

The Recruitment Co. is currently recruiting for an Admin & Clerical Officer (Contracts Administrator) to join a busy healthcare department in Dundonald. This is an excellent opportunity for an organised and detail-oriented administrator with strong Microsoft Office skills and experience supporting meetings, maintaining records, and providing general office support.

Key Duties:

• Provide administrative and clerical support to the department.
• Arrange meetings, prepare agendas, take minutes, and follow up on actions.
• Maintain accurate contract, insurance, and departmental records.
• Organise appointments, diaries, and schedules.
• Process incoming and outgoing correspondence.
• Handle telephone enquiries and liaise with internal and external stakeholders.
• Maintain filing systems, databases, and spreadsheets.
• Assist with monthly contract monitoring processes.
• Order and maintain department supplies.
• Provide cover for administrative colleagues when required.

1 year’s word processing experience.
Experience using Microsoft Word, Excel, and Outlook.
One of the following:

• 4 GCSEs (Grades A-C), including English Language, plus 1 year’s administrative/clerical experience; OR
• NVQ Level 2 in Administration (or equivalent) plus 1 year’s administrative/clerical experience; OR
• 2 years’ administrative/clerical experience.

What We’re Looking For:

• Excellent organisational and communication skills.
• Strong attention to detail and record-keeping abilities.
• Ability to work effectively within a busy team environment.