Clerical Administrative Support

Belfast Health And Social Care Trust; Belfast City District; Vor Ort; GBP 18.000 - 23.000; Vollzeit

Benefits dieser Stelle

Weekly Pay

Online timesheets

Dedicated Consultant Support

Zusammenfassung

Belfast Health And Social Care Trust is seeking an clerical/administrative support post to assist the Capital Planning and Redevelopment team. The role emphasizes confidential handling of information, strong written and verbal communication, and inter-department liaison.

Responsibilities include coordinating workload, minute taking, document distribution, and processing invoices, with a focus on efficient, compliant administrative support across the department.

Qualifikationen

• 4 GCSEs including English (A-C) or equivalent and two years' admin/clerical experience.
• OR NVQ level 2 Administration plus GCSE English (A-C) or equivalent and one year's admin/clerical experience.
• OR three years' clerical/administrative experience including typing reports and circulation of correspondence.

Aufgaben

• Assist the Programme Support Administrator in planning and executing project activities.
• Contribute to the effective working of the Capital Planning and Redevelopment team offices.
• Provide general clerical support including filing, photocopying, scanning and data input.
• Maintain accurate and up-to-date records, both electronic and paper based.
• Collate and distribute documentation, including meeting papers.
• Accurate and timely minute taking and dissemination of actions.
• Support responses to queries and escalate issues as required.
• Maintain filing systems per organisational policies.
• Process invoices.
• Ensure GDPR and information governance compliance.
• Handle sensitive information with discretion and confidentiality.
• Provide professional reception service where required.
• Liaise with other departments to ensure effective communication.
• Book appointments or meetings and prepare meeting rooms with refreshments.
• Any other administrative duties to support the department.

Kenntnisse

Strong communication

Interpersonal skills

Ausbildung

GCSEs including English

NVQ Level 2 in Administration

3 years clerical/administrative experience

Jobbeschreibung

The post - holder will be expected to provide comprehensive, efficient and confidential clerical and administrative support to the Programme Support Administrator and Capital Planning and Redevelopment team.

The post holder will be expected to demonstrate strong communication skills, both written and verbal and will be comfortable interacting with individuals at all levels.

The post holder will assist with the co-ordination of the workload across the Capital Projects.

MAIN DUTIES

• Assist the Programme Support Administrator in the planning and execution of project activities.
• Contribute to the effective working of the Capital Planning and Redevelopment team offices.
• Provide general clerical support including filing, photocopying, scanning and data input.
• Maintain accurate and up to date records, both electronic and paper based.
• Collate and distribute documentation, including meeting papers.
• Accurate and timely minute taking, production of action points as per the project manager and dissemination of same.
• Support and deal with responses to queries and escalating issues as required.
• Maintain filing systems in accordance with organisational policies.
• Processing of invoices.
• Ensure compliance with GDPR and information governance standards.
• Handle sensitive information with discretion and confidentiality.
• Provide a professional and courteous reception service where required.
• Liaise with other departments and staff to ensure effective communication.
• Book appointments or meetings as required.
• Prepare meeting rooms and organise refreshments as required.
• Any other administrative duties to support the department.

ESSENTIAL CRITERIA

4 GCSE's including English (grades A-C) or equivalent and two years' experience in an admin/clerical role

OR

NVQ level 2 Administration plus GSCE English (grades A-C) or equivalent and one years' experience in an admin/clerical role

OR

3 years' experience in a clerical / administrative role to include experience of typing of reports, formatting and circulation of correspondence.

• Weekly Pay
• Easy, online timesheets
• Dedicated Consutant Support

Clerical Administrative Support Belfast, County Antrim