Contract Administrator

NG Bailey; Nottingham; On-site; GBP 30,000 - 34,000; Full time

Job summary

A leading facilities services provider in Nottingham is seeking a Contract Administrator to provide administrative support to the contract delivery team. Responsibilities include maintaining compliance documentation and supporting financial reporting. Candidates should have a strong administrative background, hold relevant educational qualifications, and be proficient in Microsoft Office. This full-time role offers a competitive salary and benefits, including 25 days of holidays and private medical insurance.

Benefits

25 Days Holidays plus Bank Holidays

Sick Pay

Pension with employer contribution

Private Medical Insurance

Flexible benefits

Personal development programme

Qualifications

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system is desirable, but training will be provided.
• Have a logical and organised method to enable 100% completion of all works.

Responsibilities

• Provide contract operation support as required by the Account Director and Contract Management.
• Collate and maintain contract, compliance and operational documentation.
• Provide support to financial reporting requirements, including WiP and aged debt.
• Review and rectify invoice queries from Finance.
• Collate and draft Monthly reports.
• Update quote log and track client approvals.

Skills

Strong administrative skills

Excellent customer service

Problem-solving ability

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Experience with CAFM systems

Education

GCSE Grade C or above in Mathematics

GCSE Grade C or above in English Language

Tools

Microsoft Excel

Microsoft Word

CAFM systems (e.g., Concept, eLogbooks)

Job description

Contract Administrator

Nottingham NG1 1GF

Full time

Salary between GBP30k - GBP34k + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures to be based in the city centre of Nottingham at Bio City (Parking is available)

The role is site based at BioCity Nottingham, NG1 1GF, working hours are Monday to Friday, 08:00 - 16:30 (30 mins lunch)

Key Deliverables

• Provide contract operation support as required by the Account Director and Contract Management.
• Collate and Maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WiP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the Monthly reports as required.
• Update quote log & track client approvals.

What we’re looking for

An experienced Administrator working to strong administrative or customer service background, the ability to problem solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service this is a role for you.

You will hold current qualifications to work as a Administrator including;

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training
• Have a logical and organised method to enable 100% completion of all works.

Benefits

We’re always evolving our benefits to ensure we’re attracting and retaining great people. Some of what you can expect includes:

• Salary between GBP30k - GBP34k + Plus Benefits
• 25 Days Holidays plus Bank Holidays
• Sick Pay
• Pension with a leading provider and employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of GBP500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.