Contract Administrator

The Compleat Food Group; Heybridge; On-site; GBP 30,000 - 34,000; Full time

Job summary

A dynamic facilities management company in Nottingham is seeking a Contract Administrator to provide essential administrative support to the contract delivery team. This site-based role involves maintaining high standards of contract compliance and documentation, assisting with financial reporting and invoice management. Ideal candidates should have relevant FM experience, strong Microsoft Office skills, and a logical approach to workflow. The position offers a competitive salary range of £30,000 to £34,000 along with excellent benefits including healthcare and personal development opportunities.

Benefits

25 days holiday plus bank holidays

Private medical insurance

Pension with employer contribution

Flexible benefits options

Qualifications

• Must have experience in financial reporting and contract administration.
• Proficient in creating detailed reports using Microsoft Excel and Word.
• Ability to maintain contract compliance and operational documentation.

Responsibilities

• Provide contract operation support as required by the Account Director.
• Collate and maintain required documentation.
• Review and rectify invoice queries.
• Draft monthly reports as required.

Skills

Experience working within an FM or Building Services environment

IT literate in Microsoft Word and Excel

Experience of invoice reconciliation and WiP reporting

Logical and organised method

Education

GCSE Grade C or above in Mathematics and English Language

Tools

CAFM systems (Concept, eLogbooks, Joblogic)

Job description

Overview

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures to be based in the city centre of Nottingham at Bio City (Parking is available). The role is site based at BioCity Nottingham, NG1 1GF, working hours are Monday to Friday, 08:00 - 16:30 (30 mins lunch).

Responsibilities

• Provide contract operation support as required by the Account Director and Contract Management.
• Collate and maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WiP and aged debt.
• Review and rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the monthly reports as required.
• Update quote log and track client approvals.

Qualifications

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
• IT literate in all Microsoft packages especially Word and Excel to produce detailed Excel and Word reports.
• Experience of invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system (i.e., Concept, eLogbooks, Joblogic) is desirable, but training will be provided.
• Have a logical and organised method to enable 100% completion of all works.

Benefits

• Salary between £30k - £34k + plus benefits.
• 25 days holidays plus bank holidays.
• Sick pay.
• Pension with a leading provider and employer contribution.
• Personal wellbeing and volunteer days.
• Private medical insurance.
• Free 24/7 365 employee assistance programme to support mental health and well-being (including counselling sessions and legal advice).
• Flexible benefits to suit such as dental insurance, gym memberships, give as you earn, travel insurance, tax free bikes.
• Personal development programme.