Contract Administrator

NG Bailey Facilities Services; Bristol; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension with leading provider

25 days holiday + bank holidays

Private Medical Insurance

Salary sacrifice car scheme

Employee Assistance Program 24/7

Flexible benefits

Personal development programme

Job summary

NG Bailey Facilities Services are recruiting a Contract Administrator to provide administration support to the contract delivery team in Bristol. You will maintain contract documentation, support financial reporting including WIP and aged debt, and help ensure compliance with contract requirements and company procedures.

This role suits an experienced administrator with strong problem-solving skills, good English and maths GCSEs, and proficiency in Microsoft Office.

Qualifications

• Experience in an administration role within FM or Building Services.
• Strong organisation and ability to produce accurate reports.
• GCSE Maths and English at grade C or above.
• Proficiency in Microsoft Word and Excel for detailed reporting.
• Experience with invoice reconciliation and WIP reporting.

Responsibilities

• Provide contract operation support to the Contract Management team.
• Collate and maintain contract, compliance and operational documentation.
• Support financial reporting, including WIP and aged debt.
• Review and rectify invoice queries from finance reports.
• Draft monthly reports and maintain the quote log with client approvals.

Skills

Administrative experience

FM or Building Services experience

MS Word & Excel

Maths & English GCSE

Invoice reconciliation

Education

GCSE Maths & English (C or above)

Tools

MS Excel

Word

CAFM systems (Concept / eLogbooks / Joblogic)

Job description

Contract Administrator

Bristol

Competitive salary + benefits

40 hours - Monday to Friday 0800am - 1700pm

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures.

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Contract Management team.
• Collate and Maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WIP and aged debt.
• Review & rectify invoice queries from the finance blocked invoice reports.
• Collate and draft the Monthly reports as required.
• Update quote log & track client approvals.

What we're looking for:

An experienced Administrator working in a strong administrative or customer service background, the ability to problem solve, prioritise requests and thrive under pressure with the utmost regard for customer service.

You will hold current qualifications to work as an Administrator or have experience in the following:

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WIP reporting.
• Previous experience of working with a recognised CAFM system (i.e.: Concept, eLogbooks, Joblogic) is desirable however training will be provided.
• Have a logical and organised method to enable 100% completion of all works.

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Pension with aleading provider andup to8% employer contribution
• 25 days holiday plus bank holidays
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps:

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.