Contract Administrator

AVENTA; Basingstoke; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global energy firm is seeking a Contracts Administrator in Basingstoke. Key responsibilities include supporting contract management, monitoring performance, and ensuring compliance. This role offers a hybrid working model. Ideal candidates should have experience in contract management and strong communication skills. Join a team that is pivotal in the transition to decarbonised solutions in the energy sector.

Qualifications

• Experience in contract management.
• Ability to handle disputes and procedural clarifications.
• Strong communication and tracking skills.

Responsibilities

• Provide assistance in post-award contract management.
• Attend meetings and monitor contract performance.
• Ensure compliance with documentation requirements.

Job description

Overview

Contract Administrator role for our client, which is wholly owned by a global energy company, that develops projects and provides expert engineering support to businesses worldwide.

The company has an integrated operation office in the UK in Basingstoke, and is currently helping to lead in the energy transition from traditional business areas with decarbonised solutions such as CCS (Carbon Capture and Storage) to innovative projects such as renewables and hydrogen.

The office is a landmark feature on Basingstoke’s Basing View, with ample free parking and a five-minute walk from the mainline railway station. This is an exciting time in the UK and international energy business with the opportunity to develop skills and capabilities in new technologies on dynamic projects as we move towards a net zero future. If you want to be part of driving this change, join us.

Working arrangements

SmartWorking (Hybrid Working): Our client operates a SmartWorking policy allowing personnel to work for up to 12 working days/month from home or a similar secure UK location and these 12 days can be available even where personnel are on leave for a portion of the month. As such, typically around 60% of time working remotely is available for individuals who wish to take advantage of this.

Responsibilities

We require an experienced Contracts Administrator to join our team at Basingstoke. The main responsibilities will include, but not be limited to:

• Providing support/assistance to Contract Holder / Head of Contract Administration / Procurement Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.).
• Attend handover meetings and receives relevant information from competent Company’s internal functions to carry out their tasks in a proper and efficient manner.
• Attends the contractual kick-off meetings together with the Contract Holder and any involved internal functions as well as progress meetings.
• Perform monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts.
• Verify that the awarded contractor has supplied all the documentation required and all contractual obligations in accordance with Regulatory Framework.
• Ensure that the competent Contract Holder/User Unit is notified of any irregularities identified during the execution of the contract within their area of competence.
• Collect information on the awarded contractor's performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback.
• Review any requests for changes to the contract and assess any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract.
• Capture and disseminate contract administration lessons learned within the Company.
• Review the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract.
• Assist Procurement Manager / Head of Contract Administration / Contract Holder with preparation / review of correspondence with contractors on post-award contractual / commercial matters within the area of competence.
• Liaise and handle correspondence with the awarded contractor, ensuring traceability and involving, if necessary, all relevant functions.
• File the contract management documentation.

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Engineering
• Industries: Engineering Services and Oil and Gas