Contracts Administrator

Allen Associates; Oxford; Hybrid; GBP 32,000 - 40,000; Part time

Benefits offered by this job

Salary up to £36k pro rata

25 days + 8 bank holidays

Pension 6% employer cont.

Private healthcare

On-site parking

Development opportunities

Job summary

Allen Associates in Oxford is seeking a part-time Contracts Administrator (22 hours per week) to support contract setup, amendments, pricing and billing, and to liaise with finance and client teams.

The role involves SAP usage, strong numerical and organizational skills, and the ability to work both independently and with colleagues in a hybrid office environment in Southeast Oxford, with flexible hours.

Qualifications

• Strong administration experience with MS Excel and SAP usage.
• SAP experience not strictly required.
• Highly numerate with ability to handle financial data accurately.
• Ability to start quickly and adapt to new processes.
• Excellent organisational, communication, and relationship-building skills.
• Experience in a similar role would be beneficial.
• Capable of working independently and in a team.
• Knowledge of facilities or construction industry is desirable but not essential.

Responsibilities

• Overseeing all contracts administration tasks, ensuring accurate setup, amendments, pricing, and billing information.
• Maintaining strong commercial and financial linkages across contract processes.
• Supporting the finance team with contract onboarding and updates to ensure compliance and accuracy.
• Assisting with the management of contract-related documentation within SAP and other systems.
• Building and maintaining positive relationships with internal teams and external clients.
• Collaborating across finance and customer service functions to ensure smooth contract management.
• Contributing to process improvements and efficient contract administration workflows.

Skills

MS Excel

Contract administration

Numerical accuracy

Communication skills

Team collaboration

Independence

Relationship building

Tools

SAP

Job description

Contracts Administrator Part Time 22 hours per week

Are you looking for a role where your administration skills can support a growing company and contribute to exciting projects? If you thrive in a team environment, enjoy building relationships, and have a strong eye for detail, this could be the opportunity for you.

Contracts Administrator Responsibilities

This position will involve, but will not be limited to:

• Overseeing all contracts administration tasks, ensuring accurate setup, amendments, pricing, and billing information.
• Maintaining strong commercial and financial linkages across contract processes.
• Supporting the finance team with contract onboarding and updates to ensure compliance and accuracy.
• Assisting with the management of contract-related documentation within systems such as SAP.
• Building and maintaining positive relationships with internal teams and external clients.
• Collaborating across finance and customer service functions to ensure smooth contract management.
• Contributing to process improvements and efficient contract administration workflows.

Contracts Administrator Rewards

• Up to £36,000 pro rata depending on experience.
• 25 days annual leave plus 8 bank holidays.
• Pension scheme with up to 6% employer contributions.
• Private healthcare, including dental and optical cover.
• Beautiful modern offices with parking facilities.
• Opportunities for development and progression within the company.

The Company

Our client works in business technology with major global companies. They offer a collaborative culture and clear paths for career growth.They take pride in fostering innovation and a collaborative working environment.

Contracts Administrator Experience Essentials

• Strong administration experience, with proficiency in MS Excel and systems such as SAP.
• SAP experience is not a necessary requirement.
• Highly numerate with the ability to handle financial data accurately.
• Able to start work quickly and adapt to new processes.
• Excellent organisational, communication, and relationship-building skills.
• Experience in a similar role would be benefiial
• Capable of working independently and within a team.
• Knowledge of facilities or construction industry is desirable but not essential.

Location

Based at a modern office in Southeast Oxford, this hybrid role requires driving to the site, as public transport options are limited. The role offers flexible working hours, either across three full days per week or five days with designated hours from 9am to 3pm Monday to Thursday and 9am to 2pm Friday, with possible slight adjustments. Parking is available on-site.