Contract Administrator – FM/Facilities & Reporting

NG Bailey Facilities Services; Bristol; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension with leading provider

25 days holiday + bank holidays

Private Medical Insurance

Salary sacrifice car scheme

Employee Assistance Program 24/7

Flexible benefits

Personal development programme

Job summary

NG Bailey Facilities Services are recruiting a Contract Administrator to provide administration support to the contract delivery team in Bristol. You will maintain contract documentation, support financial reporting including WIP and aged debt, and help ensure compliance with contract requirements and company procedures.

This role suits an experienced administrator with strong problem-solving skills, good English and maths GCSEs, and proficiency in Microsoft Office.

Qualifications

• Experience in an administration role within FM or Building Services.
• Strong organisation and ability to produce accurate reports.
• GCSE Maths and English at grade C or above.
• Proficiency in Microsoft Word and Excel for detailed reporting.
• Experience with invoice reconciliation and WIP reporting.

Responsibilities

• Provide contract operation support to the Contract Management team.
• Collate and maintain contract, compliance and operational documentation.
• Support financial reporting, including WIP and aged debt.
• Review and rectify invoice queries from finance reports.
• Draft monthly reports and maintain the quote log with client approvals.

Skills

Administrative experience

FM or Building Services experience

MS Word & Excel

Maths & English GCSE

Invoice reconciliation

Education

GCSE Maths & English (C or above)

Tools

MS Excel

Word

CAFM systems (Concept / eLogbooks / Joblogic)

Job description

NG Bailey Facilities Services are recruiting a Contract Administrator to provide administration support to the contract delivery team in Bristol. You will maintain contract documentation, support financial reporting including WIP and aged debt, and help ensure compliance with contract requirements and company procedures.

This role suits an experienced administrator with strong problem-solving skills, good English and maths GCSEs, and proficiency in Microsoft Office.