Construction Office Administrator | Organise & Thrive

New Step Recruitment; Sevenoaks; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Office based role

Permanent contract

Conventional office hours

Job summary

Sevenoaks, Kent-based SME main contractor in construction and housebuilding is seeking an experienced Office Administrator to join Head Office. This fully office-based role supports the Office Manager and the wider business with day-to-day administration, document control, compliance records and general office coordination.

Key tasks include handling calls and emails, maintaining filing systems such as SharePoint, monitoring renewal deadlines, preparing minutes and reports, and assisting with

Qualifications

• Previous experience in an Office Administrator, Office Coordinator or similar administrative support role.
• Experience within construction, housebuilding, property or an SME environment would be advantageous.
• Structured and methodical approach to managing workloads, deadlines and administrative processes.
• Proactive, positive and can-do attitude, with willingness to get involved wherever needed.
• Confidence to take ownership of responsibilities and use initiative.
• Strong attention to detail and ability to follow tasks through to completion.
• Excellent communication skills and a professional, approachable manner.
• Fluency with Microsoft Office applications (Outlook, Word, Excel, Teams).

Responsibilities

• Providing day to day administrative and organisational support to the Office Manager and wider business.
• Managing incoming telephone calls, emails, correspondence and general office enquiries.
• Managing document control processes, including SharePoint filing, document registers and version control.
• Monitoring compliance trackers, insurance documents, training records, certificates and renewal deadlines.
• Maintaining task lists, reminders and action trackers, ensuring outstanding items are followed through to completion.
• Liaising with internal departments, suppliers and subcontractors to obtain information and coordinate administrative requirements.
• Supporting new starter administration, induction arrangements and training bookings.
• Managing office supplies, stationery, deliveries and general office requirements.
• Preparing correspondence, meeting minutes, reports and other administrative documentation.
• Identifying opportunities to improve office processes, filing systems and administrative efficiency.

Skills

Office Admin

Construction experience

Organisational skills

Multitasking

Communication skills

Proactive attitude

Attention to detail

MS Office

Outlook

Word

Excel

Teams

Tools

Microsoft Office Suite

Job description

Sevenoaks, Kent-based SME main contractor in construction and housebuilding is seeking an experienced Office Administrator to join Head Office. This fully office-based role supports the Office Manager and the wider business with day-to-day administration, document control, compliance records and general office coordination.

Key tasks include handling calls and emails, maintaining filing systems such as SharePoint, monitoring renewal deadlines, preparing minutes and reports, and assisting with