Office Administrator

New Step Recruitment; Sevenoaks; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Office based role

Permanent contract

Conventional office hours

Job summary

Sevenoaks, Kent-based SME main contractor in construction and housebuilding is seeking an experienced Office Administrator to join Head Office. This fully office-based role supports the Office Manager and the wider business with day-to-day administration, document control, compliance records and general office coordination.

Key tasks include handling calls and emails, maintaining filing systems such as SharePoint, monitoring renewal deadlines, preparing minutes and reports, and assisting with

Qualifications

• Previous experience in an Office Administrator, Office Coordinator or similar administrative support role.
• Experience within construction, housebuilding, property or an SME environment would be advantageous.
• Structured and methodical approach to managing workloads, deadlines and administrative processes.
• Proactive, positive and can-do attitude, with willingness to get involved wherever needed.
• Confidence to take ownership of responsibilities and use initiative.
• Strong attention to detail and ability to follow tasks through to completion.
• Excellent communication skills and a professional, approachable manner.
• Fluency with Microsoft Office applications (Outlook, Word, Excel, Teams).

Responsibilities

• Providing day to day administrative and organisational support to the Office Manager and wider business.
• Managing incoming telephone calls, emails, correspondence and general office enquiries.
• Managing document control processes, including SharePoint filing, document registers and version control.
• Monitoring compliance trackers, insurance documents, training records, certificates and renewal deadlines.
• Maintaining task lists, reminders and action trackers, ensuring outstanding items are followed through to completion.
• Liaising with internal departments, suppliers and subcontractors to obtain information and coordinate administrative requirements.
• Supporting new starter administration, induction arrangements and training bookings.
• Managing office supplies, stationery, deliveries and general office requirements.
• Preparing correspondence, meeting minutes, reports and other administrative documentation.
• Identifying opportunities to improve office processes, filing systems and administrative efficiency.

Skills

Office Admin

Construction experience

Organisational skills

Multitasking

Communication skills

Proactive attitude

Attention to detail

MS Office

Outlook

Word

Excel

Teams

Tools

Microsoft Office Suite

Job description

Office Administrator Construction / Housebuilding

Location: Sevenoaks, Kent
Salary: £30,000 to £40,000 depending on experience
Hours: Monday to Friday, 9:00am to 5:00pm (Office Based)
Job Type: Full Time, Permanent
Start Date: ASAP

The Opportunity

Our client, an established and growing SME Main Contractor operating within the construction and housebuilding sector, is looking to recruit an experienced, highly organised and proactive Office Administrator to join their Head Office in Sevenoaks.

This is a varied and hands on position, supporting the Office Manager and wider business with day to day administration, document control, compliance records and general office coordination.

The business is looking for someone who can confidently juggle multiple responsibilities, bring structure and organisation to a busy working environment and take ownership of tasks.

The successful candidate will work closely with various departments, including Construction, Commercial, Technical and Finance, helping to ensure the smooth and efficient running of Head Office operations.

This role would particularly suit someone who enjoys working within a smaller, growing business where priorities can change quickly, everyone works together and a positive, proactive attitude is essential.

The position is fully office based and would ideally suit candidates living locally in Sevenoaks, Tonbridge, Tunbridge Wells, Swanley, Orpington, Bromley or surrounding areas.

The Role

As Office Administrator, you will provide essential support to the Office Manager and wider business, ensuring administrative tasks, documentation, communications and compliance requirements are managed efficiently.

Key Responsibilities:

• Providing day to day administrative and organisational support to the Office Manager and wider business.

• Managing incoming telephone calls, emails, correspondence and general office enquiries.

• Managing document control processes, including SharePoint filing, document registers and version control.

• Monitoring compliance trackers, insurance documents, training records, certificates and renewal deadlines.

• Maintaining task lists, reminders and action trackers, ensuring outstanding items are followed through to completion.

• Liaising with internal departments, suppliers and subcontractors to obtain information and coordinate administrative requirements.

• Supporting new starter administration, induction arrangements and training bookings.

• Managing office supplies, stationery, deliveries and general office requirements.

• Preparing correspondence, meeting minutes, reports and other administrative documentation.

• Identifying opportunities to improve office processes, filing systems and administrative efficiency.

About You

We're looking for someone who is naturally organised, enjoys being busy and has the ability to manage several responsibilities simultaneously while maintaining a structured and methodical approach.

The right attitude, initiative and ability to multitask are particularly important for this position.

The ideal candidate will have:

• Previous experience in an Office Administrator, Office Coordinator or similar administrative support role.

• Experience within construction, housebuilding, property or an SME environment would be advantageous.

• A structured and methodical approach to managing workloads, deadlines and administrative processes.

• A proactive, positive and can do attitude, with a willingness to get involved wherever needed.

• The confidence to use their own initiative and take ownership of responsibilities.

• Strong attention to detail and the ability to follow tasks through to completion.

• Excellent communication skills and a professional, approachable manner.

• Confidence using Microsoft Office, including Outlook, Word, Excel and Teams.

This role would particularly suit someone who enjoys working within an SME environment and is comfortable wearing several hats, managing changing priorities and helping wherever needed.

The company is looking for someone who can think ahead, keep things organised and ensure tasks are completed rather than simply waiting to be instructed.

What's on Offer?

• Salary of £30,000 to £40,000 depending on experience.

• Full time, permanent employment.

• Monday to Friday, 9:00am to 5:00pm.

• Office based position in Sevenoaks.

• Opportunity to join an established and growing construction business.

• Varied and interesting role with involvement across multiple departments.

• Supportive working environment with close interaction with the Office Manager and wider management team.

• Long term stability and the opportunity to take ownership of responsibilities and develop within the business.

Interested?

If you're a highly organised, proactive Office Administrator who enjoys juggling multiple responsibilities, thrives in a busy working environment and takes pride in keeping things running smoothly, we'd be keen to hear from you.

Office Administrator Construction / Housebuilding

Location: Sevenoaks, Kent
Salary: £30,000 to £40,000 depending on experience
Hours: Monday to Friday, 9:00am to 5:00pm (Office Based)
Job Type: Full Time, Permanent
Start Date: ASAP