Office Administrator

Office Angels Limited; Sevenoaks; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Bank Holidays

Pension

Private Healthcare

Free Parking

Gym Membership

Career Opportunities

Job summary

Office Angels Limited in Sevenoaks is seeking an Office Administrator to support a small busy team. This role offers a Monday–Friday schedule, salary up to £30,000, and benefits including leave, pension, private healthcare, and parking.

You will manage calls, greet visitors, prepare meeting rooms, process invoices, and maintain meticulous admin records. Ideal candidates are organised, communicative, and team-spirited, with data entry proficiency and ERP experience.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient in data entry and Microsoft Office usage.
• ERP systems knowledge is a plus and can be trained.

Responsibilities

• Provide comprehensive administrative support, ensuring efficient office operations.
• Manage incoming telephone calls, handle general enquiries, and deliver exceptional service.
• Welcome visitors and contractors, assisting with general reception duties.
• Prepare and organise meeting rooms for internal meetings and customer visits.
• Process and verify invoices related to engineers, ensuring accuracy in records.
• Update engineer job sheets with relevant information, maintaining meticulous records of completed and outstanding work.
• Conduct regular data entry and data capture, ensuring all information is complete and current.
• Investigate and rectify missing information by collaborating with colleagues to obtain accurate details.
• Enter and upload information onto the ERP system, maintaining precise records.
• Maintain organised electronic and administrative records, supporting the team with filing and documentation.
• Assist colleagues with ad hoc administrative tasks, demonstrating flexibility and a reliable approach.
• Collaborate effectively within a small team, prioritising tasks to meet deadlines and daily administrative needs.

Skills

Strong organisational skills

Attention to detail

Excellent communication

Proficiency in data entry

Collaborative mindset

Proactive problem-solving

Tools

Microsoft Office

ERP systems

Job description

Office Administrator

Location: Rural Sevenoaks

Hours: 8.30am-4.30pm Monday - Friday.

Salary: £28,000 - £30,000 per annum

Benefits: 25 days annual leave + Bank Holidays, Pension, Private Healthcare, Free Parking, Gym Membership and Career Opps!

Our client is seeking an enthusiastic and detail-oriented Office Administrator to join their small yet busy team in Sevenoaks. This is an exciting opportunity for an individual who thrives in a fast-paced environment and is eager to contribute to the smooth running of daily operations and full training will be provided!

Key Responsibilities:

• Provide comprehensive administrative support, ensuring efficient office operations.
• Manage incoming telephone calls, handle general enquiries, and deliver exceptional service.
• Welcome visitors and contractors, assisting with general reception duties.
• Prepare and organise meeting rooms for internal meetings and customer visits.
• Process and verify invoices related to engineers, ensuring accuracy in records.
• Update engineer job sheets with relevant information, maintaining meticulous records of completed and outstanding work.
• Conduct regular data entry and data capture, ensuring all information is complete and current.
• Investigate and rectify missing information by collaborating with colleagues to obtain accurate details.
• Enter and upload information onto the ERP system, maintaining precise records.
• Maintain organised electronic and administrative records, supporting the team with filing and documentation.
• Assist colleagues with ad hoc administrative tasks, demonstrating flexibility and a reliable approach.
• Collaborate effectively within a small team, prioritising tasks to meet deadlines and daily administrative needs.

Who We Are Looking For:

• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in data entry and experience with Microsoft Office (Word,Excel,Outlook) ERP systems knowledge is a plus but can be trained!
• A collaborative mindset and the ability to work effectively within a team.
• A proactive approach to problem-solving and task management.
• Previous experience in an administrative role is preferred but not essential.

Why Join Our Client?

This is a fantastic opportunity to work in a supportive environment where your contributions are valued. The organisation fosters a culture of collaboration and encourages professional growth. If you are looking for a role that offers variety and the chance to make a real impact with training - this is the position for you!

Note: Only shortlisted candidates will be contacted.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experience in an inclusive environment that helps them thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment that helps them thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.