Office Administrator

Confidential; Sevenoaks; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Pension

Private Healthcare

Free Parking

Gym Membership

Career Opps!

Job summary

Office Angels is recruiting an Office Administrator for a busy Sevenoaks team. You will provide essential admin support, manage calls and reception, welcome visitors, and coordinate meeting rooms. Training will be provided, with a focus on accurate data entry, ERP updating, and meticulous record-keeping.

The role emphasizes proactive task management, strong organisational skills, and teamwork in a small office environment.

Qualifications

• This role requires accurate data entry and strong Microsoft Office skills.
• Experience with ERP systems is a plus and can be trained.
• Excellent communication and ability to work within a small team.

Responsibilities

• Provide comprehensive administrative support and ensure smooth office operations.
• Manage calls, enquiries, and reception duties with professional service.
• Welcome visitors and coordinate with contractors as needed.
• Prepare meetings rooms and organise internal/customer visits.
• Process invoices related to engineers and maintain records in ERP.
• Update engineer job sheets and ensure accurate data capture.
• Enter and upload information into the ERP system and keep records current.
• Maintain organised electronic and paper records and filing.
• Assist colleagues with ad hoc admin tasks and meet deadlines.

Skills

Data entry

Microsoft Office

ERP systems

Communication

Education

N/A

Tools

ERP systems

Microsoft Office

Job description

Office Administrator
Location: Rural Sevenoaks
Hours: 8.30am-4.30pm Monday - Friday.

Salary: 28,000 - 30,000 per annum

Benefits

• 25 days annual leave + Bank Holidays
• Pension
• Private Healthcare
• Free Parking
• Gym Membership
• Career Opps!

Our client is seeking an enthusiastic and detail-oriented Office Administrator to join their small yet busy team in Sevenoaks. This is an exciting opportunity for an individual who thrives in a fast-paced environment and is eager to contribute to the smooth running of daily operations and full training will be provided!

Key Responsibilities

• Provide comprehensive administrative support, ensuring efficient office operations.
• Manage incoming telephone calls, handle general enquiries, and deliver exceptional service.
• Welcome visitors and contractors, assisting with general reception duties.
• Prepare and organise meeting rooms for internal meetings and customer visits.
• Process and verify invoices related to engineers, ensuring accuracy in records.
• Update engineer job sheets with relevant information, maintaining meticulous records of completed and outstanding work.
• Conduct regular data entry and data capture, ensuring all information is complete and current.
• Investigate and rectify missing information by collaborating with colleagues to obtain accurate details.
• Enter and upload information onto the ERP system, maintaining precise records.
• Maintain organised electronic and administrative records, supporting the team with filing and documentation.
• Assist colleagues with ad hoc administrative tasks, demonstrating flexibility and a reliable approach.
• Collaborate effectively within a small team, prioritising tasks to meet deadlines and daily administrative needs.

Who We Are Looking For

• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in data entry and experience with Microsoft Office (Word,Excel,Outlook) ERP systems knowledge is a plus but can be trained!
• A collaborative mindset and the ability to work effectively within a team.
• A proactive approach to problem-solving and task management.
• Previous experience in an administrative role is preferred but not essential.

Why Join Our Client

This is a fantastic opportunity to work in a supportive environment where your contributions are valued. The organisation fosters a culture of collaboration and encourages professional growth. If you are looking for a role that offers variety and the chance to make a real impact with training - this is the position for you!

Note: Only shortlisted candidates will be contacted.

We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

This role is being managed by Debbie Foster - Office Angels - Tunbridge Wells - (phone number removed)