Commercial Coordinator

VIVO Defence; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading infrastructure services provider in the UK is seeking a highly skilled Commercial Coordinator to oversee payment applications within the military sector. This pivotal role demands strong analytical and technical skills, especially in Excel and data management, to ensure compliance and accuracy. If you have experience in a high-volume environment and are prepared to engage with supply chain partners effectively, this opportunity offers significant career growth in a dynamic setting.

Benefits

6% employee matched pension contribution

25 days annual leave

Single private medical cover

Life assurance 2x annual salary

Qualifications

• Proven experience as a commercial coordinator in a high-volume environment.
• Background in facilities management, construction, or property maintenance.
• Experience managing documentation according to ISO standards.

Responsibilities

• Manage payment applications and validate costs against agreed rates.
• Process subcontractor payments and maintain a supplier database.
• Produce, review, and present financial reports.

Skills

Analytical ability

Technical competence

Organisational skills

Communication

Tools

Excel

CAFM systems

MS Office

Job description

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Larkhill, Wiltshire

Permanent, Full time

Salary: Competitive

We are looking for a highly skilled and detail-oriented Commercial Coordinator to join VIVO, a joint venture between Serco and Engie delivering infrastructure, asset, and facilities management services across the UK Defence sector. This is a pivotal role within our commercial function, requiring someone with strong technical knowledge, exceptional accuracy, and the ability to manage complex data and processes in a fast-paced environment.

The Role

As Commercial Coordinator, you will take ownership of managing payment applications across the supply chain, covering TwC jobs up to 25k and VB1 and VB2 projects valued between 25k and 250k. You will be responsible for validating costs against agreed rates, processing subcontractor payments, and maintaining a robust supplier database. Supporting the Principal Commercial Manager, you will play a critical role in the management of contract changes, recompense events, and other key commercial activities that underpin our operations.

Your technical skills will be tested daily, as you will be producing, reviewing, and presenting accurate financial and commercial reports, with advanced Excel and data management expertise essential. You will be expected to interrogate data to ensure integrity, compliance, and alignment with contractual obligations, while providing insights that drive better decision-making across the team. Experience in managing documentation in accordance with ISO standards and working knowledge of MS Office systems will be fundamental, and familiarity with CAFM systems or similar applications will be advantageous.

What You'll Bring

We are looking for someone with proven commercial coordinator experience in a high-volume environment within the construction, property maintenance, or facilities management industry. A background in processing payments, coordinating supply chain activity, and managing commercial records is essential, and any experience within a military or defence environment would be highly beneficial. To succeed, you will need strong analytical ability, a solid understanding of commercial controls, and the confidence to liaise effectively with supply chain partners, subject matter experts, and internal stakeholders at all levels.

This role requires an individual with excellent organisational skills, the ability to manage multiple competing deadlines, and a continuous improvement mindset. You will need to demonstrate exceptional attention to detail, a strong grasp of commercial process management, and the technical competence to ensure all activities are delivered with precision and compliance.

If you are a commercially focused professional with the skills, technical expertise, and drive to contribute to a critical national contract, this role offers the opportunity to grow within a dynamic, high-performing environment.

What We Offer

• 6% employee matched pension contribution
• 25 days annual leave
• Single private medical cover
• Life assurance 2x annual salary

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.