Clinical Trials Assistant

Hull University Teaching Hospitals NHS Trust; Cottingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

An NHS healthcare provider in Cottingham is seeking a Clinical Trials Assistant to provide essential administrative support across a range of IBD clinical trials. This role entails maintaining study documentation, scheduling appointments, and liaising with external partners. Ideal candidates should possess strong administrative and communication skills, with proficiency in Microsoft Office. Both full-time and part-time options are considered, requiring flexibility in hours to meet service needs. The closing date for applications is February 16, 2026.

Qualifications

• Experience working with patients in a health care environment, preferably within the NHS.
• Proven ability to deal with clinical situations.
• Familiarity with medical terminology relevant to the clinical area.

Responsibilities

• Support administrative aspects of patient recruitment and documentation.
• Maintain study documentation and manage data filing systems.
• Liaise with external partners including pharmaceutical companies.

Skills

Strong administrative skills

Communication skills

Proficiency in Microsoft Office

Ability to work independently

Prioritizing workload

Education

Good level of general education to GCSE level

NVQ level 3 in Health Care/Care Certificate

Good Clinical Practice Course

Tools

Windows-based systems

Microsoft Office applications

Job description

Clinical Trials Assistant

Closing date is 16 February 2026.

The Gastroenterology IBD Clinical Trials Team are seeking a highly organised and proactive Clinical Trials Assistant to provide essential administrative support across a growing portfolio of IBD clinical trials.

We are looking for an enthusiastic and motivated individual with strong administrative skills who will play a key role in supporting the IBD research team with day‑to‑day coordination and office‑based tasks. This will include maintaining study documentation, managing data and filing systems, scheduling appointments, preparing study materials, supporting meeting organisation, and assisting with general administrative duties in line with Good Clinical Practice (GCP), standard operating procedures (SOPs) and Trust policies.

Note that this post does not meet the UKVI eligibility requirements for a Skilled Worker Visa; therefore, HUTH is unable to issue a Certificate of Sponsorship for this role.

The post is offered on a fixed‑term or secondment basis, full‑time (37.5 hours per week). Part‑time hours may be considered. Applicants requesting a secondment must seek agreement from their current line manager prior to applying.

Working hours will fall between 8.00am and 6.00pm, Monday to Friday, in line with service needs.

Previous applicants should not re‑apply.

Main duties of the job

The post‑holder will work closely with members of the multi‑disciplinary team to support the administrative aspects of patient recruitment, screening and follow‑up for IBD clinical trials.

Strong communication skills are essential, together with proficiency in Windows‑based systems and routine use of Microsoft Office applications such as Word, Outlook and Excel. Applicants should be able to prioritise a varied workload, work independently with minimal supervision, and demonstrate a basic understanding of research processes and study protocols.

The successful applicant will be enthusiastic, reliable and able to provide high‑quality administrative support to the established team of research nurses, contributing to the smooth delivery of patient pathways throughout research studies. The role will also involve routine liaison with external partners including pharmaceutical companies, research networks and clinical trials units.

Although the primary base for the post‑holder will be Castle Hill Hospital, there is an expectation that the role will adapt to the needs of the wider research service. Flexibility may therefore be required to support activities across other research areas within the Trust.

About us

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion. Made up of two Trusts – Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) – our Partnership has significant ambitions and is committed to delivering world‑class hospital and community services for the 1.65 million people we serve. Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH. As teaching hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas – biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology. We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Should we receive a high volume of applications the advert may be closed earlier than stated.

Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position.

We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK.

Person Specification

Education/Qualifications

• Good level of general education to GCSE level including English or equivalent or higher
• NVQ level 3 in Health Care/Care Certificate or willingness to undertake
• Good Clinical Practice Course (or willingness to undertake)
• Familiar with paper and electronic hospital records (or willingness to be trained)

Knowledge, Training & Experience

• Experience of working with the patients in a health care environment – preferable within the NHS
• Proficient in Microsoft Office software
• Proven experience of dealing with clinical situations.
• Previous research experience
• Familiarity with medical terminology relevant to the clinical area.
• Knowledge of clinical trials and Good Clinical Practice Guidelines.

Communication and Interpersonal Skills

• Professional aptitude to work, diplomatic and calm under pressure.
• Be able to work on own initiative
• Works well with in a team
• Demonstrates understanding of confidentiality
• Evidence showing clinical and professional development
• Facilitate learning of others.

Attributes and Other Requirements

• Ability to prioritise workload associated with changing environment/patient demands
• Responsive and flexible attitude and a desire to develop knowledge.
• A willingness to undergo personal development and training and learn new skills
• Flexibility in working hours to meet the service needs.
• Assertive and confident.
• Good time keeper
• Ability to work from both hospital sites as required to meet the demands of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hull University Teaching Hospitals NHS Trust