Clinical Trial Assistant

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust; Coventry; On-site; GBP 24,000 - 27,000; Full time

Job summary

A major NHS teaching trust in Coventry is seeking a Clinical Trials Assistant to provide administrative and data-management support for clinical research activities. The role demands good IT skills, attention to detail, and communication skills. Ideal candidates will assist in maintaining study files, managing patient data, and ensuring clinical trials run smoothly. Join us to make a significant impact in the field of clinical research.

Qualifications

• Experience with NHS computer systems is desirable but not essential.
• Familiarity with medical terminology would be beneficial.

Responsibilities

• Provide administrative and data-management support for clinical trials.
• Assist in maintaining study files and documentation.
• Update trials databases and conduct clinical tests.

Skills

Good IT skills

Excellent communication

Attention to detail

Job description

Job Summary

Are you looking for a new challenge working within the clinical research environment? If so you may be the person we are looking for.

We are seeking an enthusiastic, flexible, and self‑motivated individual to provide administrative and data‑management support for a range of research activities within the Research & Development Department Clinical Teams.

Part of this role will be supporting the established Research Nurses and Practitioners, providing assistance with collecting, collating and submitting trial data in an accurate and timely manner. The role also requires the post holder to assist in the maintenance of study files and documentation, arranging appointments with patients, obtaining test results and medical records, and compiling reports on trial progress. For the right candidate this post offers varied duties, an opportunity to acquire knowledge about the conduct of clinical trials and the satisfaction of making a real contribution to clinical research.

You will need good IT and literacy skills, a keen eye for detail, and be an excellent communicator. Familiarity with medical terminology and previous experience of working with NHS computer systems as well as an understanding of clinical research processes would be desirable but is not essential.

Main Duties of the Job

The Clinical Trials Assistant is a key member of the Oncology R&D team, playing a pivotal role in assisting the delivery of research studies safely and in a timely manner. The post holder will provide efficient and effective administrative, organisational and data‑management support to a number of teams as workload dictates for new and existing local research studies and multi‑centre clinical research studies.

Key Responsibilities

• Locate and file patient notes and manage the downloading of patient data from Trust electronic systems for monitor visits and audits.
• Manage all relevant documentation within patient medical records such as information sheets and consent forms ensuring they are recorded and stored according to Trust policy.
• Update the trials databases, including the local management system EDGE, with details of patients.
• Ensure that the appropriate clinical tests are conducted as required by the clinical trial and extract data from Trust reporting systems.
• Arrange pathological sample shipments and electronic data to be sent for central review and reporting as required by study protocol.
• Communicate effectively with sponsor company staff and other non‑Trust staff to ensure the smooth running of clinical trial data collection.
• Act as the first telephone contact for inquiries from staff, patients and carers, providing responses within the post holder’s area of knowledge and ensuring appropriate personnel are informed for further action.
• Plan and organise meetings and events to agreed timescales.
• Attend any relevant meetings as required to undertake duties effectively.
• Remain in contact with local and national organisations to keep up to date with relevant trials.
• Work to International Conference on Harmonisation Good Clinical Practice (ICH/GCP), research governance standards and EU directive on GCP.
• Utilise all relevant ICT systems, both Trust and external, to input and report information accurately and in a timely manner.

Person Specification

Essential

• See supporting documents.

Desirable

• See supporting documents.

Closing Date

Please apply as soon as possible; the advert will close as soon as sufficient applications have been received.

About Us

University Hospitals Coventry and Warwickshire NHS Trust is one of the largest teaching trusts in the UK, rated as good by the Care Quality Commission. We are proud of our employees and our culture of high quality patient care, research and innovation. We are a Pathway to Excellence designated organisation and welcome applicants who wish to join our passionate, talented team.

Details

Date posted: 24 November 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,937 to £26,598 per annum
Contract: Permanent
Working pattern: Full‑time
Reference number: 218‑ACS‑B3‑7629292
Job location: University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX