Campus Reception & Admin Support (Flexible)

University of Glasgow; Glasgow; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

41 days leave

Pension

UofG Sport membership (6 months)

Job summary

University of Glasgow is seeking a friendly and professional Receptionist to be the first point of contact at the Adam Smith Business School reception. You will deliver excellent customer service to staff, students and visitors and provide essential administrative support across a range of operational activities.

Based in Glasgow, the role is full time and open ended, with duties spanning meeting room bookings, space access, purchasing support, facilities coordination and general admin.

Qualifications

• Essential: A1 SCQF Level 5 or 6 (e.g., National 5 or 6, SVQ Level 2 or 3), or equivalent experience in a similar role.
• Desirable: Familiarity with University systems such as MyCampus, Salto Space, and Moodle.

Responsibilities

• Deliver high-quality customer service to staff, students, and visitors in person, by phone, and online.
• Maintain a professional and welcoming reception environment.
• Assist with booking meeting rooms and managing space access systems (e.g., security cards).
• Maintain stationery and supplies to meet operational demand.
• Support purchasing and procurement processes.
• Log and follow up on maintenance requests; coordinate with Estates and IT teams to ensure equipment and facilities are functioning.
• Respond to student enquiries at reception and direct them to appropriate teams.
• Provide support for learning and teaching activities as required.
• Offer general administrative support to School colleagues and assist with documentation, scheduling, and internal communications.

Skills

Customer service

Organisation

Teamwork

Discretion

Education

A1 SCQF Level 5/6

Equivalent experience

Tools

MyCampus

Salto Space

Moodle

Job description

University of Glasgow is seeking a friendly and professional Receptionist to be the first point of contact at the Adam Smith Business School reception. You will deliver excellent customer service to staff, students and visitors and provide essential administrative support across a range of operational activities.

Based in Glasgow, the role is full time and open ended, with duties spanning meeting room bookings, space access, purchasing support, facilities coordination and general admin.