Business Support Administrator

Decom Engineering; United Kingdom; On-site; GBP 28,000 - 33,000; Full time

Job summary

A leading engineering solutions provider in Aberdeen is seeking a Business Support Administrator to provide comprehensive administrative support across the organization. This role involves coordinating various tasks while ensuring efficient operations and effective communication between teams. Candidates should have approximately 2 years of experience, strong organizational skills, and be proficient in Microsoft Office. The position offers career development opportunities in a dynamic and innovative work environment.

Benefits

Opportunities for travel and offshore experience

Ongoing training and development

Collaborative and inclusive workplace

Qualifications

• Approximately 2 years’ experience in an administrative or business support role.
• Confident use of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and competing priorities.

Responsibilities

• Provide day-to-day administrative support to Engineering and Operations teams.
• Assist with preparation and control of operational and technical documentation.
• Support mobilisation activities and maintain equipment certification.

Skills

Organisational skills

Time-management skills

Microsoft Office proficiency

Document management

Professional communication

Job description

Location: Aberdeen, UK

Contract Type: Full-time, Permanent

Salary: £28,000 to £33,000 per annum

Start Date: Immediate

About the Job

Decom Engineering is a fast-growing provider of innovative R&D and engineering solutions to the energy industry, specialising in our subsea Chopsaw range and custom-built equipment. With a current focus on the IMR & decommissioning sector, we support major offshore projects across Australia, the USA, Brazil, the North Sea, and the Far East.

Following a number of recent contract wins, we are seeking a Business Support Administrator to join our dynamic team in Aberdeen. This is a rare opportunity to work with a dynamic and forward looking company.

Role Overview

The Business Support Administrator provides comprehensive administrative and coordination support across the organisation. This role is central to ensuring efficient day-to-day operations, accurate documentation, and effective communication between departments.

Working across multiple teams, the role supports general business administration, internal coordination, and the maintenance of company systems and records. The position suits a highly organised individual who is comfortable managing multiple priorities in a fast-paced professional environment.

Responsibilities

• Provide day-to-day administrative support to Engineering and Operations teams
• Assist with preparation, formatting, and control of operational and technical documentation
• Support mobilisation activities, including preparation of CIPL documentation and FAT records
• Maintain and track equipment certification and supporting documentation
• Support document storage, revision control, and structured filing within company systems
• Assist with administration of the Integrated Management System and ISO-related documents
• Book couriers, freight, and support customs documentation for global equipment mobilisation
• Update and maintain records for blades, spares, consumables, and goods-in-process
• Support fleet-related administration in coordination with the Fleet Manager
• Support the Financial Controller with purchase order administration and invoice tracking
• Collate staff expense claims and supporting documentation for approval
• Assist with internal commercial and cost documentation record keeping
• Provide administrative support to CRM activities, including uploading contact information
• Support bid and tender administration, including logging submission dates and outcomes
• Assist with organisation and storage of marketing collateral, including project imagery
• Provide administrative support to marketing and business development activities as required
• Track upcoming trade shows and assist with travel bookings and logistics coordination
• Arrange travel, accommodation, and itineraries for mobilisations and business travel
• Maintain personnel training, competency, and offshore records, including expiry tracking
• Take and circulate minutes for internal management and project meetings

What We’re Looking For

Essential

• Approximately 2 years’ experience in an administrative or business support role
• Strong organisational and time-management skills
• High attention to detail and accuracy
• Confident use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to manage multiple tasks and competing priorities
• Professional written and verbal communication skills
• Experience supporting multiple departments or stakeholders
• Ability to work independently with minimal supervision
• Strong document management and record-keeping skills
• Professional and discreet approach to handling sensitive information
• Valid UK driving licence and access to own vehicle

Desirable

• Experience working in a project-based or SME environment
• Exposure to engineering, operations, or technical teams
• Familiarity with structured document control systems
• Basic reporting or data tracking experience
• Experience supporting finance, commercial, or marketing administration

Personal Attributes

• Reliable, proactive, and well-organised
• Comfortable working within a fast-paced work environment
• Strong sense of ownership and accountability
• Discreet and professional when handling sensitive information
• Willingness to learn and develop within the role

Why Join Decom Engineering?

At Decom Engineering, you’ll be part of a forward-thinking team shaping the future of decommissioning through innovation, safety, and technical excellence. We offer:

• A collaborative and inclusive workplace
• Opportunities for travel and offshore experience
• Ongoing training and development
• The chance to work on unique, industry leading equipment

How to Apply

Ready to take the next step in your career? Please send your CV and a short cover letter to [e-mail] outlining your relevant experience and availability.

Career Development

This role offers excellent opportunities for progression within Decom Engineering. As the business continues to grow, the successful candidate may develop into more senior business support, operations coordination, or project support roles over time.