Business & Finance Administrator

The SureScreen Group; East Midlands; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare diagnostics firm is seeking a dedicated Business & Finance Administrator for a 9-month maternity cover contract, with potential for extension. This full-time role involves a mix of business, financial, and sales administration tasks, including invoice processing, supplier management, and supporting the sales team. Candidates must demonstrate excellent communication and organisational skills along with strong attention to detail. The position requires a proactive and reliable approach to work, contributing to the efficiency and effectiveness of operations.

Qualifications

• Excellent communication skills required for effective interaction.
• Strong planning and organisational abilities to handle multiple tasks.
• Attention to detail is crucial in administrative and financial tasks.

Responsibilities

• Perform reception duties and manage visitor interactions.
• Complete financial administration tasks including invoice processing.
• Handle incoming sales orders accurately and efficiently.

Skills

Excellent communication skills

Excellent planning and organisation skills

High attention to detail

Positive ‘can do’ attitude

Self-motivated

Reliable team player

Job description

SureScreen Group; a family of four specialist businesses. Operating from two dedicated sites in Derbyshire, UK, SureScreen Diagnostics, SureScreen Scientifics, SureScreen Materials and SureScreen Health bring together science, technology and service under one umbrella. Each business operates independently with its own expertise, from developing cutting‑edge diagnostic technologies, laboratory health testing, ecological analysis and materials consultancy.

With a shared commitment to innovation, quality, and care, we combine our strengths to support healthier lives, safer environments, and a more sustainable future.

We are looking for someone to join us for a 9‑month contract for maternity cover with a real possibility of contract extension as well as the real possibility for a permanent position.

Job Purpose

The Business & Finance Administrator acts as a vital link across the group, enhancing others, strengthening communication, and optimising operational efficiency. The role embraces paperless processes, automation, and digitalisation to drive smarter, streamlined ways of working.

Key Accountabilities and Responsibilities

Business Administration

• Perform reception and front‑of‑house duties, including answering and redirecting calls, managing mail distribution, and greeting visitors.
• Administer supplier documentation processes, including onboarding new suppliers and managing annual supplier questionnaires.
• Provide administrative support to all teams such as shredding, sundries, receiving and booking in alcometer recalibrations process, back to lab process, assisting with documentation, scheduling, and project coordination as required.

Financial Administration

• Oversee the accurate creation and processing of customer invoices, including manual and automated requests.
• Investigate outstanding debts, liaise with clients to resolve payment issues, and provide supporting documentation as required.
• Checking & Uploading Supplier Invoices into accounting software, checking purchase orders, coding to correct cost centres.
• Checking Supplier Statements & Chasing Missing invoices.
• Monthly credit card statements collecting receipts, coding expenses, and uploading to system.
• Daily or weekly reconciliation of remittances and payments.

Sales Administration

• Process incoming sales orders via telephone, email, or online systems with accuracy and efficiency.
• Manage customer payments securely and ensure all transactions are properly recorded.
• Collaborate with the new business sales team and account management team to ensure smooth order fulfilment and customer satisfaction.

Key Relationships

Internal

• SalesTeam
• Finance Team
• Operations Team inc production & despatch
• Technical Team

External

• Suppliers
• Customers
• Visitors
• Couriers

Qualifications, skills, and experience

• Excellent communication skills
• Excellent planning and organisation skills
• High attention to detail
• Maintaining a positive ‘can do’ attitude with the desire to do things right
• Self‑motivated and results driven
• Resilient and reliable team player

The position is full time Monday to Thursday 8.30‑5 and Friday 8.30‑4.30.

Visit our websites for more information; www.surescreen.com, www.surescreenscientifics.com, www.surescreenmaterials.com and www.surescreenhealth.com