Business Administrator

NHS; Worthing; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading healthcare organization in Worthing is seeking a Band 5 Business Administrator for the Chief Nursing Officer Directorate. This full-time position involves complex diary management, meeting administration, and providing support to senior leaders. Candidates should possess advanced administrative skills, particularly in Microsoft Office, along with excellent communication and analytical capabilities. Join a supportive team focused on delivering high-quality healthcare services in the community.

Benefits

Supportive work environment

Opportunities for professional development

Flexibility with on-site work

Qualifications

• Knowledge of current NHS performance agenda.
• Experience of managing data management systems.
• Ability to engage with people at all levels.

Responsibilities

• Provide efficient administrative service for senior leaders.
• Manage complex diary and meeting administration.
• Support Board sub-Committees with administrative needs.

Skills

Advanced skills in MS Microsoft

Excellent communication skills

Good analytical skills

Excellent organisational skills

Education

Evidence of continuous personal and professional development

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Are you looking for an opportunity to be part of a diverse directorate covering a wide range of professions? A fantastic opportunity has arisen for a Band 5 Business Administrator to join the Chief Nursing Officer Directorate at Sussex Partnership NHS Foundation Trust.

This is a permanent, full-time opportunity for an individual with strong administration, office management and proficient business skills to join our team.

Main duties of the job

You will provide administration support to the Chief Nursing Officer, Deputy Chief Nurse and the Business Manager to the Chief Nursing Officer.

The main duties will be:

• Complex diary management and facilitating delivery
• Meeting administration - agenda setting, paper distribution and minute taking
• Financial support - raising requisitions using our in-house purchasing system
• To act as a central point of contact and expert for queries and information within the directorate
• To provide proficient administrative support producing documents using appropriate software packages, working to timescales and to a high standard of accuracy following Trust templates and Directorate presentation standards.
• Meet and greet visitors, providing a welcoming environment and offering refreshments as required
• Develop working relationships with key people within the directorate and Trust-wide to support and develop the business of the directorate and to play an active part in developing and achieving a culture of performance management
• Support Board sub-Committees and deputise for the Business Manager to Chief Nursing Officer when required

About us

Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England. We are proud to provide care and services for children, young people, adults of working age and older at our Trust.

Thank you for showing an interest in joining us at SPFT. You will be part of a diverse, exciting directorate which spans many specialities offering you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities. Our Trust Values are integral in driving quality improvement for our patients.

We foster a supportive, warm and friendly atmosphere where staff welling is paramount. We support staff development and offer opportunities to work flexibly, with 2 on-site days per week being mandatory.

Job responsibilities

The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support senior leaders across the CNO directorate.

The Chief Nursing Officer Directorate covers a wide range of professions including safeguarding, allied health professions, nursing research & education, psychological professions, quality and patient safety.

The post holder will be responsible for:

The day-to-day organisation of the directorate office

• Knowing the overall priorities of the Executive/Senior leaders, interpreting these priorities by planning and managing the diary, facilitating delivery.
• Establish and use effective administrative working protocols and practices within the directorate group.
• Continually review and improve systems.
• Work closely with management - assist the BM to the CNO when required and appropriate.
• The Business Administrator will work on their own initiative with significant discretion to develop systems and work within the broad guidance from the Executive/Director.
• The Business Administrator will support the collation of weekly and monthly supervision and appraisal stats and reports, following up as needed.
• The Business Administrator will be involved with event planning, booking appropriate rooms/meetings and project planning associated with these tasks.
• The post holder will be organised, prioritising workload, working alone as well as being a strong team player and assisting and supporting in developmental opportunities for themselves and across the team.
• the post holder will lead on the production, analysis and presentation of information to key people as deemed appropriate.
• The post holder will undertake any other duties at the request of the Executive Director which are commensurate with the role including project work and internal job rotation.
• The post holder will support the wider Executive Support Team as and when needed with administrative support, meeting facilitation and event management, providing cross cover at times of annual leave or absence.

Person Specification

Qualifications

• Evidence of continuous personal and professional development

Knowledge/Experience

• Knowledge of current NHS performance agenda
• Knowledge of business case procedures
• Experience and evidence of analysing, interpreting and presenting information
• Experience of managing or maintaining data management systems

Skills

• Advanced skills in MS Microsoft; Excel, Word and PowerPoint
• Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
• Numerate and good analytical skills requiring a high degree of concentration
• Excellent range of communication skills and good interpersonal skills
• Able to engage with people at all levels
• Excellent organisational and planning skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Business Manager to the Chief Nursing Officer