Bookkeeper-Admin

KC Recruitment; Dedham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic small business in East London is seeking a versatile Bookkeeper / Admin Assistant to maintain financial records and provide administrative support to management. The ideal candidate will have strong bookkeeping experience, proficiency in Xero and Sage, and exceptional organizational skills. This role offers a generous salary and a friendly working environment, suited for proactive multitaskers who thrive in a small company setting.

Benefits

Generous salary

Friendly working environment

Secure and growing company

Qualifications

• Proven experience in bookkeeping or office administration.
• Ability to handle confidential information with discretion.
• Professional demeanour with a positive, can-do attitude.

Responsibilities

• Maintain accurate financial records and manage accounts.
• Provide administrative support to senior management.
• Assist with payroll requirements.

Skills

Bookkeeping

Office administration

Strong attention to detail

Proficiency in Xero and Sage

Excellent communication skills

Tools

Xero

Sage

Microsoft Office Suite

Job description

Job Description

Job Title

Bookkeeper / Admin Assistant

Location

East London - Central Line

We are seeking a highly organised and detail-oriented individual to fill the position of Bookkeeper / Admin / Office Manager. Our client is a small but growing independent business, and they are winning new major contracts every month. In this dual role, you will be responsible for maintaining accurate financial records using Xero and Sage Payroll, managing administrative tasks, and supporting management with day-to-day personal and professional needs. The ideal candidate will be a mature, experienced, proactive multitasker with strong bookkeeping skills from a commercial company rather than a firm of accountants. You will have various skills, a keen eye for detail, and the ability to manage a diverse workload.

Key Responsibilities

Bookkeeping

• Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations using Xero.
• Help to ensure compliance with all relevant regulations. Assist the accountants with the payroll requirements using Sage.
• Produce monthly, quarterly, and year‑end reports for management showing sales, trends, profits / losses.
• Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
• Monitor cash flow and assist in budget preparation.
• Reconcile bank statements and credit card statements regularly.
• Assist with preparing the books for the accountants as necessary.
• Maintain an organised filing system for financial documents and records.

Admin / Personal Assistance

• Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
• Handle personal errands and daily tasks, such as making travel arrangements, booking, and managing personal projects.
• Prepare documents and presentations for meetings, ensuring everything is ready and organised.
• Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
• Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
• Assist with social media from time to time.

Requirements

• Proven experience as a Bookkeeper, office administrator / Personal Assistant, or in a similar administrative or accounting role.
• Office‑based 5 days a week.
• Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
• Proficiency with accounting software (e.g. Xero and Sage) and Microsoft Office Suite (Excel, Word, Outlook).
• High level of organisation and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritise tasks and manage time efficiently.
• Ability to handle confidential information with discretion.
• Proactive attitude with a strong sense of responsibility.
• Experience in managing both professional and personal schedules.
• Prior experience working in a dual role combining administrative and financial tasks is a plus.
• Strong multitasker with the ability to shift focus quickly.
• Happy to work in a sole charge role in a small company.
• Resourceful and solution‑oriented.
• Ability to work independently and as part of a team.
• Professional demeanour with a positive, can‑do attitude.

Benefits

• There is a generous salary.
• The office has a friendly, easy‑going working environment.
• The company is secure, successful, and growing.