Band 4 Facilities and admin assistant temp Belfast

Honeycomb; Belfast; On-site; GBP 10,000 - 40,000; Full time

Job summary

A recruitment agency is seeking a Temporary Band 4 Facilities & Administrative Assistant to provide essential administrative and site management support at the Northern Ireland Ambulance Service. This full-time role involves varied responsibilities including managing corporate queries, overseeing reception services, and ensuring compliance with health & safety protocols. Ideal candidates will possess strong organisational skills and relevant qualifications. This is an opportunity to gain valuable experience in a respected NHS organisation with excellent working hours and weekly pay.

Benefits

Weekly pay

Onsite parking

Enhanced holiday entitlement after 11 weeks

Experience within a respected NHS organisation

Qualifications

• Must have 5 GCSEs (Grades A-C including Maths and English) or equivalent.
• 2 A-Levels or minimum of 2 years' relevant administrative experience required.
• Comfortable working in a busy public sector environment.

Responsibilities

• Provide high-level administrative and site management support.
• Act as a point of contact for staff and visitors.
• Monitor and escalate facilities and health & safety risks.

Skills

Strong attention to detail

Confident communication

Ability to manage multiple priorities

Proactive problem-solving

Education

5 GCSEs including Maths and English

2 A-Levels

2 years relevant administrative experience

Job description

Honeycomb is delighted to be working with Northern Ireland Ambulance Service (NIAS) to recruit for a Temporary Band 4 Facilities & Administrative Assistant.
Are you an organised, proactive administrator with an interest in facilities, health & safety, and corporate services? This is an excellent opportunity to join the Northern Ireland Ambulance Service in a key support role at Headquarters, contributing to the smooth running of vital services that support front line care.

The Role

We are recruiting a Temporary Band 4 Facilities & Administrative Assistant to provide high-level administrative and site management support to the Corporate Manager across a wide range of corporate and facilities functions. This is a full-time, temporary role, ideal for someone who enjoys variety, responsibility and working as part of a professional public sector environment.

What's in it for you?

• Working hours: Monday - Friday | 9:00am - 5:00pm
• Weekly pay
• Onsite parking
• Enhanced holiday entitlement after 11 weeks
• Experience within a respected NHS organisation.
• Opportunity to develop experience in facilities, governance, and corporate services.

Key Responsibilities

You will work closely with the Corporate Manager and wider teams to ensure the efficient and effective delivery of corporate and facilities services. Duties will include:

• Providing high-level administrative and site management support across corporate functions
• Acting as a key point of contact for staff and visitors, offering advice on facilities management
• Supporting the identification, monitoring and escalation of facilities and health & safety risks
• Administering corporate systems and office processes, making effective use of technology
• Assisting with oversight of corporate contracts (e.g. print, travel, catering, waste, security, vending)
• Preparing reports, returns, statistics and performance data related to premises and health & safety.
• Overseeing reception/front-of-house services and general daily building upkeep
• Providing direction to Reception and Porter staff, working closely with Estates
• Supporting fire management procedures and compliance checks
• Servicing working groups and committees (agendas, papers, minutes, action tracking)
• Managing a wide range of corporate queries (e.g. Assembly Questions, lost property, penalties, faults)
• Coordinating corporate catering, travel and accommodation requests with accurate record keeping
• Contributing to governance and assurance documentation (e.g. CAS or equivalent)
• Providing flexible cross-cover across corporate services when required

Essential Criteria

Applicants must meet one of the following:

• 5 GCSEs (Grades A-C or equivalent), including Maths and English, and
• 2 A-Levels, or
• A minimum of 2 years' relevant administrative experience

Who We are Looking For

• Highly organised with strong attention to detail
• Confident communicator with a professional approach
• Comfortable managing multiple priorities in a busy environment
• Able to work independently and as part of a team.
• Proactive in identifying issues and supporting solutions.

If you are looking for a rewarding temporary role with excellent working hours, weekly pay, and the chance to gain valuable NHS experience, we would love to hear from you.

To discuss this role in complete confidence, please submit your CV via the link or contact Senior Sourcing Specialist Geraldine Stevenson at Honeycomb Jobs.

If you require any assistance during the recruitment process due to a disability, please contact us directly to discuss.

Please note that successful candidates may be required to complete a Basic or Enhanced Access NI check (£18+ depending on role requirements). A criminal record will not automatically bar you from appointment. For further information, please visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks

Honeycomb is committed to providing equality of opportunity to all applicants.