Band 4 Clinical Services Lead Administrator - Bristol

Avon & Wiltshire Mental Health Partnership NHS Trust; Bristol; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization is seeking a candidate for an administrative support role in Bristol. The ideal candidate will possess excellent supervision, organizational, and communication skills to provide vital support to medical professionals. Responsibilities include managing diaries, liaising with clients, and supervising band 3 administrators. The role requires proficiency in administration and the ability to adapt to a dynamic work environment, ensuring attention to detail. This position does not support sponsorship.

Qualifications

• Experience supervising or mentoring staff.
• Proven administration skills in a fast-paced environment.
• Ability to work flexibly with last-minute changes.

Responsibilities

• Provide administrative support to consultants and medics.
• Manage diaries and book appointments.
• Liaise with clients including GP’s and other professionals.
• Format letters and take minutes for meetings.
• Process referrals and supervise band 3 administrators.

Skills

Supervision skills

Organizational skills

Communication skills

Typing skills

Attention to detail

Job description

Job overview

Do you have proven supervision and administration skills?

We are looking for someone with a warm, friendly telephone manner, excellent face to face interaction, a good experience of typing and secretarial/administrative duties who enjoys being a team player.

You will need to be highly organised, motivated and very flexible to last minute changes and be able to work in a fast paced environment paying close attention to detail.

Have experience of supervising or mentoring/training staff, monitoring targets and working to deadlines.

Please note - This vacancy is unable to support sponsorship.

Main duties of the job

Your main responsibility is to provide administrative support to the South Glos Later Life consultants, medics and junior medics within the team.

To include:

• Diary management and booking of appointments.
• Accurate data input.
• Liaising with internal and external clients including GP’s and other professional bodies.
• Formatting letters and dictations on behalf of the consultants as well as minute taking for daily meetings and weekly MDT’s / business meetings.
• Main point of contact for service users.
• Processing referrals.
• Supervision of band 3 administrators.