Assistant To PA

Optima Recruitment; Guildford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A reputable recruitment agency in Guildford is looking for an Assistant to the Personal Assistant to manage the company calendar, assist in recruitment processes, and ensure smooth operations. Applicants should exhibit excellent Microsoft Office proficiency and communication skills. Benefits include a competitive salary of up to £30,000, generous pension contributions, and additional perks. This role offers a dynamic environment with responsibilities ranging from event coordination to administrative support.

Benefits

Competitive salary

Generous pension contribution

8 weeks holiday

Onsite parking

Cycle to work scheme

Complimentary lunches

Employee assistance programme

Referral bonus

Qualifications

• Proficient in Microsoft Office with excellent IT skills.
• Strong oral and written communication skills are essential.
• Ability to plan tasks in advance and manage time effectively.

Responsibilities

• Manage the company calendar and coordinate events.
• Draft communications and ensure timely publication.
• Assist with recruitment processes and induction of new staff.

Skills

Fully proficient in Microsoft Office

Excellent oral and written communication

Ability to plan ahead

Professional dress and attitude

Maintain strict confidentiality

Job description

Overview

Assistant to Personal Assistant (PA)

Benefits

• Up to £30,000
• Extremely generous pension contribution
• 8 weeks holiday
• Onsite parking
• Cycle to work scheme
• Complimentary lunches and refreshments
• Employee assistance programme
• Working hours: 8am - 5pm for 3 days & 9am - 6pm for 2 days
• Refer a friend and earn £100! If you recommend Optima and we place them (after 3-month probation), you will receive a £100 retail voucher

Job Description

• Manage the companyalendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
• Draft communication for events and ensure its timely publication
• Collating responses and work with key teams to ensure smooth running of events
• Liaising with IT on correct set up and troubleshooting issues that may occur
• Support colleagues to ensure training is set up for all staff and completed on time
• Providing useful information to new recruits to ensure a smooth joining process
• Drafting and formatting of company handbooks
• Ordering unique items not provided by regular suppliers
• Managing the Office email inbox and ensure that emails are dealt with promptly
• Draft recruitment material including adverts and applicant information packs
• Manage process of receiving applications, acknowledgments to applicants, distribution etc
• Support the assessment of applicants including organising interview schedules
• Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
• Assist with induction of new staff including facilitating set up on the company systems
• Manage the production and secure use of staff passes
• Work with Finance team to ensure they have necessary information for new and leaving staff

Professional Skills & Standards

• Fully proficient in Microsoft Office with excellent IT skills
• Excellent oral and written communication
• Ability to look ahead and plan to ensure that required tasks are completed in advance
• Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative
• Maintain strict confidentiality at all times

Please note that if you have not been contacted within 5 working days, your CV has not been shortlisted on this occasion.

By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.