Assistant to EA - Private Family office

Halcyon Partners Limited; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A prestigious Private Family Office located in the heart of Mayfair is seeking a dedicated Assistant to support the EA of the Chairman. The ideal candidate will possess excellent communication and typing skills, be service-focused, and have experience in a professional office environment. This full-time role offers a competitive salary, the chance to work in a welcoming team, and an excellent work-life balance. If you are looking for a stable position where you will be truly valued, this could be the perfect opportunity.

Benefits

Supportive team culture

Long-term position

Great work-life balance

Beautiful Mayfair office

Qualifications

• Superb communication skills, both written and verbal.
• Accurate typing skills (secretarial trained is highly desirable).
• Experience in a secretarial role, ideally within a small office.
• Experience working with HNWIs or in a Private Family office is advantageous.

Responsibilities

• Act as the first point of contact for clients.
• Provide high-quality secretarial support and work alongside the Chairman’s EA.
• Audio typing and preparing correspondence and documents.
• Assist with diary management and meeting coordination.

Skills

Communication skills

Accurate typing skills

Professionalism

Discretion

Job description

Assistant to EA of the Chairman’s Office
Private Family Office - Mayfair
£40,000 - £45,000 | Full-time, Office based, 9:00 - 5:30

A superb opportunity has arisen for an exceptional Assistant to join a highly reputable Private Family Office in the heart of Mayfair. This role is ideal for someone seeking longevity in their role, the chance to work within an incredibly supportive, close-knit team and enjoy a work life balance! Great position for someone secretarially trained with strong typing skills and someone comfortable audio typing from dictation too.

You will be polished, positive and service focussed individual with a ‘nothing is too much trouble’ attitude.

Key Responsibilities

• Act as the first point of contact for clients, delivering a welcoming front of housepresence
• Meeting room coordination, refreshments, catering for lunches etc.
• Provide high-quality secretarialsupport and work alongside the Chairman’s EA
• Audio typing and preparing correspondence, documents and files
• Assist with diary management, meeting coordination and general office organisation
• Maintain an immaculate office environment and oversee day-to-day office management tasks
• Run ad hoc errands for the senior members of staff where required
• Handle confidential information with the utmost discretion and professionalism

About You

• Superb communication skills, both written and verbal
• Accurate typing skills (secretarial trained is highly desirable)
• A muck in attitude
• High level of discretion, reliability, and professionalism
• Previous experience in a secretarial role, ideally within a small professional office environment
• Experience working with HNWIs or within a Private Family office is highly advantageous

What’s on Offer

• A genuinely lovely team who value loyalty, collaboration, and a positive working culture
• A stable, long-term position with a fantastic work / life balance
• Beautiful Mayfair offices: Mon – Fri (9:00am–5:30pm)

If you are seeking a role where you will be truly valued and can become a key part of a dedicated team, this could be the perfect next step.

*For this role we act as the Employment Agency*