Assistant Project Manager

Inspiring Interns; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A boutique Branding and Print Production Agency is looking for an Assistant Project Manager to enhance business efficiency through project management and financial oversight. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks while ensuring clear communication. This role offers mentorship and a dynamic work environment that supports professional growth.

Benefits

Performance-related bonus

Flexible working pattern

Company social events

Qualifications

• Graduate with strong business acumen.
• Comfortable working with numbers and figures.
• Able to manage multiple tasks and projects.

Responsibilities

• Generate accurate project estimates based on data.
• Manage internal and external communication effectively.
• Assist in project management and track timelines.
• Ensure compliance with Pre-Qualification Questionnaires.
• Research innovative materials solutions for projects.

Skills

Project management

Operations management

Client communication

Organization

Analytical skills

Job description

Overview

Project management Operations Account management

This role will suit a graduate with strong business acumen, who is comfortable working with numbers and figures, can simultaneously work on several tasks and projects and is happy to attend and be confident in client meetings.

Our small boutique Branding and Print Production Agency has an opening for a Assistant Project Manager.

About The Client

We make and install interior branding and window manifests for retail and commercial projects. Our clients include McDonalds restaurants UK, Domino's Pizza UK, who we have worked with for over 10 years.

The repeat business we receive from our clients is down to the fact that we are

• Faster than anyone else
• Dependable and trustworthy
• Data to back these statements

Objectives of the role

The ultimate objective of this role is to enhance overall business efficiency and profitability through accurate project estimation, management, and financial oversight while maintaining seamless communication and compliance with industry standards.

Additionally, the role aims to drive innovation and client satisfaction, contributing to the company's growth and reputation.

Benefits of working with us

In our small team of big hitters, your work will have a direct and visible impact on our projects and overall success. Unlike larger organisations where you might feel like just another cog in the machine, here you will see the results of your efforts and be recognised for your contributions.

Why you would want to work here

Working with us will mean that you will gain a broad range of experiences and skills quickly. You'll have the opportunity to work closely with experienced professionals, including the CEO, and learn from their expertise. We invest in our team members' growth, offering mentorship and hands-on training that you might not get in a larger company.

Key Responsibilities

Estimate Generation – approx 35%:

Utilize architectural drawings and/or historical data to generate accurate project estimates. Collaborate with directors to ensure estimates align with project requirements and budget constraints.

Communication Management - approx 10%:

Handle inbound office communication both internally and externally. Filter and prioritize communication between internal supply chain teams and external stakeholders. Maintain clear and concise communication channels to ensure project progress and resolve any issues promptly. This will include our weekly update to ensure there is clarity of what expectations and priorities are for each week.

Project Management assistance - approx 15%:

Help manage smaller ad hoc graphic requirements for stakeholders, ensuring quality and timeliness. Track timelines and deliverables from various stakeholders, ensuring milestones are met. Maintain adequate levels of materials for the operations team. Ensure risk assessments and method statements are generated prior to project start on site dates. Attend externally install sites from time to time to build positive relationships with on-site teams and stakeholders.

Pre-qualification questionnaire compliance – approx 10%:

Help directors oversee the completion and submission of Pre-Qualification Questionnaires to ensure the company remains eligible for tendering on construction projects.

• Coordinate with various departments to gather necessary information and documentation.
• Maintain an up-to-date database of company qualifications, certifications, and compliance documents.
• Review and update PQQ responses to reflect the most current company data and capabilities.
• Manage the PQQ submission process, ensuring deadlines are met and submissions are complete.

Research and Innovation - approx 5%:

Undertake research on new ad hoc projects aimed at adding value to clients. Identify opportunities for innovative and/or sustainable materials solutions within projects for Director approval. Gather appropriate graphic and visual content for external marketing agency.

• Content Quality: Ensure all visuals and text meet high-quality standards, with a resolution suitable for both digital and print media.
• Brand Alignment: All content should align with the company’s branding guidelines, including colour schemes, fonts, and logos.
• Originality: Encourage the creation or sourcing of original graphics that are unique to our brand and not simply generic stock images.
• Relevance: Visuals must be relevant to the current marketing campaigns, promotional materials, or themes being promoted.

Financial Oversight - approx 25%:

Finalize project completion costs monthly for review and approval by the Director and finance team. Monitor project budgets, expenses, and resource allocation to ensure financial objectives are met. Review cost queries from quantity surveyors and formulate agreed response with directors.

Summary and general qualities

• Assist directors in project execution and overall company operations as required.
• Self-Sufficiency: Ability to work independently and proactively manage tasks and responsibilities.
• Organization: Maintain a high level of organization in managing project details, timelines, and communications.
• Attention to Detail: Meticulously review project components, financial data, and communications for accuracy.
• Communication Skills: Excellent written and verbal communication skills for effective collaboration and stakeholder management.
• Efficiency: Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Problem-Solving: Proactively identify and address project issues, finding creative solutions to challenges.
• Client-Facing: Represent the organization professionally, build positive relationships with clients, and understand their needs.
• Positive Attitude: Approach tasks with enthusiasm, a can-do attitude, and a willingness to take on new challenges.
• Analytical Skills: Ability to analyse complex project requirements, data, and processes to drive informed decision-making

Additional Benefits

• Company social events throughout the year.
• Performance related bonus paid in December
• Flexible working pattern – approx. 2.5 days in office