Assistant Document Controller

Confidential; North East; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Arup is seeking an Assistant Document Controller for a 6 month contract based in Newcastle. The role is hybrid—3 days onsite per week and 2 days remote—to support a collaboration with AMS, our global workforce solutions partner.

You will log, track and distribute project documentation, manage TQs and RFIs, and ensure compliance with project standards in a fast-paced construction environment.

Qualifications

• Previous experience as a Document Controller within construction, engineering, infrastructure or consultancy.
• Experience handling high volumes of project documentation on complex, fast-paced projects.
• Strong knowledge of document management systems (Aconex, Asite, ProjectWise, SharePoint).
• Experience working with Common Data Environments (CDEs) and best practices.
• Strong organisational skills and ability to prioritise workloads.
• Experience tracking deliverables, RFIs, TQs and technical documentation.
• Strong communication and stakeholder management skills.
• Collaborative with remote/hybrid teams.

Responsibilities

• Log, record, upload and distribute project documentation in line with project procedures.
• Register, track and maintain TQs, RFIs, drawings, correspondence and other deliverables.
• Verify and quality check documentation prior to issue.
• Track, report on and chase time-sensitive deliverables to support milestones.
• Maintain project registers, records and logs.
• Obtain compliant document and drawing numbers per requirements.
• Identify issues and escalate when necessary.
• Attend document control and project meetings and contribute to improvements.
• Collaborate with project teams across locations.

Skills

Document control experience

Aconex

Asite

ProjectWise

SharePoint

CDEs

Stakeholder management

Remote/hybrid collaboration

Tools

Aconex

Asite

ProjectWise

SharePoint

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On Behalf of Arup, we are looking for an Assistant Document Controller for a 6 month contract based in Newcastle. (hybrid - 3 days onsite per week, 2 working remotely).

Candidate Profile: Key accountabilities, skills & experience

Purpose of the Role:

• Support the delivery of major infrastructure and engineering projects by ensuring accurate control, tracking, and distribution of project documentation.
• Maintain document management processes across multiple systems, ensuring compliance with project standards and tight delivery deadlines.
• Act as a key member of the Document Control team, providing efficient administration of project information within a fast-paced construction and consultancy environment.

What You'll Do:

• Log, record, upload and distribute project documentation in line with project procedures and document control standards.
• Register, track and maintain Technical Queries (TQs), Requests for Information (RFIs), drawings, correspondence and other project deliverables.
• Verify and quality check documentation prior to issue, ensuring accuracy and compliance.
• Track, report on and chase time-sensitive deliverables to support project milestones and deadlines.
• Maintain project registers, records, guidance notes and document control logs.
• Obtain compliant document and drawing numbers in accordance with project requirements.
• Identify issues, resolve them independently where appropriate and **escalate** when necessary.
• Attend document control and project meetings, contributing to continuous improvement initiatives.
• Collaborate with project teams, stakeholders and colleagues across multiple locations.

The Skills You'll Need:

• Previous experience as a Document Controller within the construction, engineering, infrastructure or consultancy sector.
• Proven experience handling high volumes of project documentation on complex, fast-paced projects.
• Strong knowledge of document management systems such as Aconex, Asite, ProjectWise and SharePoint.
• Experience working with Common Data Environments (CDEs) and document control best practices.
• Strong organisational skills with the ability to prioritise competing workloads.
• Experience tracking project deliverables, RFIs, TQs and technical documentation.
• Strong communication and stakeholder management skills.
• Collaborative approach with the ability to work effectively within remote and hybrid teams.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.