Assistant Document Controller

Arup; North East; Hybrid; GBP 32,000 - 46,000; Full time

Job summary

Arup is seeking an Assistant Document Controller for a 6 month contract based in Newcastle. Hybrid arrangement: three days on site, two days remote.

The role supports major infrastructure and engineering projects by controlling, tracking and distributing project documentation, with a focus on accuracy and compliance across multiple systems. You will work within the Document Control team, maintaining registers, managing RFIs and TQs, and ensuring timely delivery of information to support project

Qualifications

• Previous experience as a Document Controller within construction, engineering or consultancy.
• Proven ability to handle high volumes of project documentation on complex projects.
• Strong knowledge of document management systems (Aconex, Asite, ProjectWise, SharePoint).

Responsibilities

• Log, record, upload and distribute project documentation in line with procedures.
• Register, track and maintain TQs, RFIs, drawings and other deliverables.
• Verify and quality check documentation prior to issue.
• Track, report on and chase time-sensitive deliverables to meet milestones.
• Maintain project registers, records and logs.
• Obtain compliant document and drawing numbers per requirements.
• Collaborate with project teams across locations.

Skills

Document control

Stakeholder management

Hybrid collaboration

Time management

Tools

Aconex

Asite

ProjectWise

SharePoint

CDEs

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On Behalf of Arup, we are looking for an Assistant Document Controller for a 6 month contract based in Newcastle. (hybrid - 3 days onsite per week, 2 working remotely).

Candidate Profile: Key accountabilities, skills & experience

Purpose of the Role:

• Support the delivery of major infrastructure and engineering projects by ensuring accurate control, tracking, and distribution of project documentation.
• Maintain document management processes across multiple systems, ensuring compliance with project standards and tight delivery deadlines.
• Act as a key member of the Document Control team, providing efficient administration of project information within a fast-paced construction and consultancy environment.

What You'll Do:

• Log, record, upload and distribute project documentation in line with project procedures and document control standards.
• Register, track and maintain Technical Queries (TQs), Requests for Information (RFIs), drawings, correspondence and other project deliverables.
• Verify and quality check documentation prior to issue, ensuring accuracy and compliance.
• Track, report on and chase time-sensitive deliverables to support project milestones and deadlines.
• Maintain project registers, records, guidance notes and document control logs.
• Obtain compliant document and drawing numbers in accordance with project requirements.
• Identify issues, resolve them independently where appropriate and escalation when necessary.
• Attend document control and project meetings, contributing to continuous improvement initiatives.
• Collaborate with project teams, stakeholders and colleagues across multiple locations.

The Skills You’ll Need:

• Previous experience as a Document Controller within the construction, engineering, infrastructure or consultancy sector.
• Proven experience handling high volumes of project documentation on complex, fast-paced projects.
• Strong knowledge of document management systems such as Aconex, Asite, ProjectWise and SharePoint.
• Experience working with Common Data Environments (CDEs) and document control best practices.
• Strong organisational skills with the ability to prioritise competing workloads.
• Experience tracking project deliverables, RFIs, TQs and technical documentation.
• Strong communication and stakeholder management skills.
• Collaborative approach with the ability to work effectively within remote and hybrid teams.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.