Project Document Controller

SRT Marine Systems plc; Gloucester; Hybrid; GBP 35,000 - 55,000; Full time

Benefits offered by this job

Private Healthcare

Matched pension up to 5%

Job summary

SRT Marine Systems plc in Bristol is seeking a seasoned Project Document Controller to oversee and maintain project documentation throughout the lifecycle, ensuring drawings, technical documents, transmittals, RFIs, and submittals are accurately controlled and archived.

You will use Aconex, Procore, or similar EDMS in a fast-paced project environment, with hybrid working and occasional travel to support stakeholders.

Qualifications

• Minimum relevant experience in document control.
• Strong understanding of drawings, revisions and metadata.
• Hands-on EDMS experience with Aconex or Procore.
• Excellent organisational and communication skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to work with project teams and stakeholders.

Responsibilities

• Manage the project document control system and ensure documents are correctly registered, version-controlled, distributed, and archived
• Maintain accurate document registers, drawing registers, transmittal logs, RFI logs, submittal logs, and correspondence records
• Upload, issue, distribute, and track project documentation using Aconex, Procore, or equivalent systems.
• Ensure all documents follow the project's naming conventions, numbering systems, revision procedures, and document control requirements
• Manage incoming and outgoing transmittals and ensure documents are issued to the correct project stakeholders
• Monitor document workflows, reviews, approvals, and responses, following up on overdue actions where required
• Coordinate with project managers, engineers, subcontractors, suppliers, and clients to ensure timely document distribution
• Maintain current and superseded versions of drawings and technical documents and prevent the use of obsolete information
• Assist project teams with document searches, retrieval, reporting, and system queries
• Monitor document status and provide regular reports on outstanding submissions, reviews, approvals, and actions.
• Support the administration of RFIs, technical submittals, material approvals, method statements, inspection records, and other project documentation
• Ensure project records are maintained in accordance with PMO procedures, client requirements, and contractual obligations
• Assist with project close-out, including compilation and handover of final documentation and records
• Maintain confidentiality and security of project information
• Identify opportunities to improve document control processes and system efficiency

Skills

Document control

Attention to detail

MS Office suite

Communication skills

Tools

Aconex

Procore

EDMS

Job description

Role overview of our Project Document Controller

This is a new role with us here at SRT. We are seeking an experienced Project Document Controller who will be a "key" colleague and will be responsible to manage and maintain project documentation throughout the project lifecycle. The successful candidate will be responsible for ensuring that drawings, technical documents, correspondence, transmittals, RFIs, submittals, approvals, and other project records are accurately controlled, distributed, and archived.

The ideal candidate will have hands-on experience using Aconex, Procore, or similar Electronic Document Management Systems (EDMS) and will be comfortable working in a fast-paced project environment:

The role of Project Document Controller is based from our Bristol office with flexibility for Hybrid working. This role may on occasion require occasional overseas travel as required by the business

Responsibilities - Project Document Controller (not exhaustive):

• Manage the project document control system and ensure documents are correctly registered, version-controlled, distributed, and archived
• Maintain accurate document registers, drawing registers, transmittal logs, RFI logs, submittal logs, and correspondence records
• Upload, issue, distribute, and track project documentation using Aconex, Procore, or equivalent systems.
• Ensure all documents follow the project's naming conventions, numbering systems, revision procedures, and document control requirements
• Manage incoming and outgoing transmittals and ensure documents are issued to the correct project stakeholders
• Monitor document workflows, reviews, approvals, and responses, following up on overdue actions where required
• Coordinate with project managers, engineers, subcontractors, suppliers, and clients to ensure timely document distribution
• Maintain current and superseded versions of drawings and technical documents and prevent the use of obsolete information
• Assist project teams with document searches, retrieval, reporting, and system queries
• Monitor document status and provide regular reports on outstanding submissions, reviews, approvals, and actions.
• Support the administration of RFIs, technical submittals, material approvals, method statements, inspection records, and other project documentation
• Ensure project records are maintained in accordance with PMO procedures, client requirements, and contractual obligations
• Assist with project close-out, including compilation and handover of final documentation and records
• Maintain confidentiality and security of project information
• Identify opportunities to improve document control processes and system efficiency

Skills & Experience – Project Document Controller (not exhaustive):

• ESSENTIAL - Previous experience in a similar role within construction, infrastructure, engineering, or MEP projects
• Strong knowledge of document control principles and procedures
• Practical experience using Aconex, Procore, or another recognised EDMS
• Good understanding of drawings, revisions, transmittals, RFIs, submittals, and technical documentation.
• Excellent attention to detail and strong organisational skills
• Ability to manage multiple priorities and meet deadlines
• Good written and verbal communication skills
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to work effectively with project teams, external subcontractors, architects and clients
• Understanding of document numbering, revision control, metadata, and document status codes

Benefits

• Highly Competitive Salary
• Private Healthcare
• Matched pension up to 5% company contribution

SRT Marine Systems plc are an equal opportunity employer. We are committed to creating an inclusive working environment for all employees and actively encourage applications from all sectors of the community.