Team Coordinator

Confidential; Cardiff; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Arup, a global design and engineering consultancy, is seeking a Team Coordinator for a six-month contract based in Cardiff. The role is hybrid, requiring three days on-site to support day-to-day coordination and administrative activities across the Property Science Industry portfolio.

You will prepare and edit documents and presentations, coordinate meetings and stakeholders, assist with bids and business development, onboarding new starters, and maintain trackers and records to keep the team

Qualifications

• Experience in team coordination or executive support roles.
• Proficient with Microsoft 365 including PowerPoint, Excel, Teams, and SharePoint.
• Strong organisation and time-management with multi-priority handling.
• Experience supporting bids or business development is advantageous.
• Experience in professional services or consultancy is beneficial.
• NVQ or admin qualification desirable but not essential.

Responsibilities

• Coordinate day-to-day team activities, meetings and diaries.
• Produce and edit high-quality documents and presentations.
• Proofread content for clarity, consistency and presentation.
• Support bids, PQQs and work-winning activity.
• Support project teams with administrative and operational needs.
• Coordinate holidays, absences, wellbeing and team records.
• Support onboarding for new starters.
• Organise internal and client events.
• Create trackers and training records.
• Book meeting rooms and coordinate AV equipment.
• Communicate with stakeholders across the business.

Skills

Team Coordinator

Executive Assistant

Project Coordinator

Office Coordinator

Administrative experience

Education

NVQ/admin qualification

Tools

Microsoft 365

PowerPoint

Excel

Teams

SharePoint

Copilot

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Team Coordinator for a 6 month contract based in Cardiff. Hybrid, with 3 days per week required on-site.

Purpose of the role

We're looking for an experienced Team Coordinator to join Arup and provide day-to-day coordination and administrative support across the Property Science Industry portfolio.

You'll play a key role in keeping the team organised and running effectively, supporting operational and project activity, producing high-quality documents and presentations, coordinating stakeholders and events, and assisting with bids and wider business development activity.

What you'll do

• Coordinate day-to-day team activities, meetings, diaries and schedules.
• Produce and edit high-quality documents, reports and presentations in line with Arup branding.
• Proofread and improve written content for clarity, consistency and professional presentation.
• Support bids, PQQs and work-winning activity, including preparing CVs and project sheets.
• Support project teams with administrative and operational requirements.
• Coordinate holidays, absences, wellbeing requirements and team records.
• Support new starters through onboarding and induction.
• Organise internal social events and client events.
• Create and maintain trackers, including training records.
• Book meeting rooms and coordinate audiovisual equipment, refreshments and other meeting requirements.
• Support and communicate with multiple stakeholders across the wider business.

The Skills you'll need

• Strong experience within a Team Coordinator, Executive Assistant, Project Coordinator, Office Coordinator or similar administrative role.
• Excellent Microsoft 365 skills, particularly PowerPoint, Excel, Teams, SharePoint and ideally Copilot.
• Strong PowerPoint and document-production skills, with the ability to create professional, client-facing materials.
• Strong organisation and time-management skills with the ability to manage multiple priorities.
• Experience coordinating meetings, diaries, stakeholders and team activities.
• Experience supporting bids, PQQs or business development activity would be advantageous.
• Previous experience within professional services, consultancy, engineering, architecture or a similar environment would be beneficial.
• An NVQ or similar administration/secretarial qualification would be desirable but is not essential.

Why Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.

Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.