Assistant Company Secretary

Pure Data Centres Group Limited; City of Westminster; Hybrid; GBP 60,000 - 90,000; Full time

Job summary

A global data centre firm in the City of Westminster is seeking a Company Secretary to manage global entity management and governance practices. You will oversee statutory filings, support board meetings, and drive corporate governance initiatives. Ideal candidates will have 4+ years in a similar role, excellent problem-solving skills, and the ability to build strong relationships. This position offers a competitive salary, hybrid work flexibility, and a vibrant organizational culture.

Benefits

25 days annual leave, increasing with service

Private Medical Insurance

Salary Sacrifice Pension Scheme

Life Insurance

Wellbeing activities and support

Qualifications

• 4+ years' experience in a company secretarial environment in a global organization.
• Experience of working in a global company secretarial team.
• Knowledge of corporate structures and company incorporation.
• Ability to manage competing priorities in a growing organization.
• High level of organization with ability to meet deadlines.

Responsibilities

• Support the Deputy Company Secretary and manage global entity management.
• Oversee statutory registers and filings, ensuring good standing of entities.
• Guide the secretarial assistant on entity management processes.
• Define and deliver corporate governance initiatives.
• Support board and committee meetings through agenda planning and minute taking.

Skills

Problem-solving

Relationship building

Adaptability

Attention to detail

Innovative thinking

Trust building

Cross-functional collaboration

Written communication

Verbal communication

Education

Degree level education

Associate of the Chartered Governance Institute

Tools

Board portals

Entity management systems

Job description

In this role, you will support the Deputy Company Secretary and take ownership of global entity management for the Pure DC Group. You will be responsible for setting up new companies, managing a portfolio of UK and international entities, and ensuring that governance practices are followed across all operating businesses. You will maintain corporate records, oversee statutory registers and filings, and ensure all entities remain in good standing. You will provide primary liaison with external company secretarial service providers, handling updates, filings and KYC requests with support from the company secretarial assistant. You will guide the assistant on entity management processes and help ensure internal KYC refreshes are completed. You will also keep on top of regulatory changes across jurisdictions and feed this into the team's compliance and governance work. You will play a key role in shaping and developing the company secretarial function alongside the wider Cosec Team and Chief Legal Officer. You will contribute to the identification of legal and compliance gaps and work with colleagues to address risks. You will also define and deliver corporate governance initiatives that improve consistency, efficiency and professional standards across the Group. You will support board and committee meetings through agenda planning, paper preparation, minute taking and tracking actions. You will assist on transactional and project-related work, including the post-acquisition integration of new entities. You will maintain entity databases, support global expansion and help deliver a proactive and high-quality service to the wider business.

If you require reasonable adjustments to any part of our recruitment process, please share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment.

We would love to hear from you if you are:

• Curious, analytical and great at solving problems
• Exceptional at building strong working relationships with team members and across a range of stakeholders
• Flexible and adaptable team player with a can‑do attitude
• Able to undertake a variety of activities with a substantial degree of personal responsibility and autonomy., A genuine passion to drive change: We're constantly searching for new ways to change the status quo. We need you to be efficient and agile, with excellent attention to detail and a desire to drive value creation and deliver exceptional service.
• Ability to think differently: Our projects all require the team to think through problems and find the most effective and efficient new solution in each case. We're looking for innovative thinking, problem solving, and a willingness to question assumptions.
• Ability to build and maintain trust: We build trust and create space for people to own their work and deliver their best. We create environments where people feel safe if they make honest mistakes, and when they do we support them to learn and put things right.
• Ability to connect and collaborate: You'll be able to share your perspectives constructively and listen openly. Cross functional collaboration is crucial, because we understand that no one team is wholly responsible for building and operating a data centre.
• Educated to degree level
• Associate of the Chartered Governance Institute or other similar qualification
• 4+ years' experience in a company secretarial environment in a global organisation (Fund/Listed company experience an advantage but not a requirement)
• Line management experience useful but not required
• Experience of working in a global company secretarial team
• Knowledge of corporate structures and company incorporation
• A clear interest in raising standards and ensuring the implementation of best practice
• Ability to demonstrate and use own initiative to manage competing priorities in a growing and transforming organisation
• Highly organised with a discernible ability to meet deadlines against consistently high standards for quality
• Interest and ability to work effectively and collaboratively with a range of people and disciplines, developing trusted relationships with colleagues
• Experience of using Board portals and entity management systems
• Excellent written and verbal communication skills

We are an innovation driven digital infrastructure organisation of industry leading experts in intelligent design, engineering, security, science, research, and sustainability. Headquartered in London (UK), with over 200MW of IT capacity live or under development, we develop and operate sustainable data centres for some of the world's largest technology companies, across the UK, Europe, Middle East, and Asia.

We believe in data centres for good - creating employment opportunities, using our resources to support local communities, and investing in environmental restoration. Irrespective of which area you work in there's a common thread that binds everyone at Pure DC together. We're passionate about always improving the way we are working, operating and developing. Our goal is to use intelligent design of data centre infrastructure to improve the planet, society and the communities we operate in. Being sustainable makes a lot of sense, our customers want to develop sustainably, and we do too. We recognise and take responsibility for the environmental impact of our data centres and that's why our in‑house design, construction and sustainability teams are working together to reduce emissions associated with our activities and supply chain.

What's in it for you?

• You'll be joining a dedicated, vibrant, dynamic and talented team of people who are deeply passionate about data centres for good.
• We're committed to the culture of learning and provide regular learning opportunities for everyone. We will support you with your personal and career development plans.
• Our hybrid working approach gives you flexibility in where, when and how you work.
• Your health and wellbeing is really important to us and we want to ensure that you're able to make the most of the opportunities and reach your full potential. From a programme of wellbeing activities throughout the year to Mental Health First Aiders and a 24-hour impartial Employee Assistance line, we're determined to create an environment that supports everyone's mental and physical health.
• We offer a competitive salary.
• You'll get 25 days' annual leave which increases with service up to 30 days, plus bank holidays.
• You also get an extra day off for your birthday.
• We offer a Salary Sacrifice Pension Scheme.
• We provide Private Medical Insurance for you and your family.
• We offer 3 x Life Insurance and many other benefits.

This is an exciting role for someone who really wants to make a difference and is passionate about how the data centre infrastructure can help to improve the planet, society and the communities we operate in. Everyone's welcome. Everyone is welcome at Pure. Our business thrives on difference and we want you to feel at home, and be able to bring your whole self to work. We champion a workplace that celebrates and embraces diversity, ensuring that every individual, regardless of their background, finds a true sense of belonging. We understand the value of a diverse talent base and the unique perspectives, experiences and innovative ideas each person brings. That's why we have our Inclusion & Belonging Committee to drive forward our key inclusion priorities.