Assistant Administrator (Dental)

University of Plymouth; Plymouth; On-site; GBP 20,000 - 30,000; Part time

Job summary

A UK educational institution is seeking a part-time Assistant Administrator to support dental programs by managing clinical supervision and liaising with staff. The role requires strong office administration skills, attention to detail, and proficiency in Microsoft Excel. The position offers flexibility with hybrid working arrangements and is fixed-term until September 2027.

Benefits

Generous annual leave

Pension scheme

Cycle to Work Scheme

Employee Assistance Programme

Development opportunities

Flexible working

On-site nursery

Qualifications

• Highly motivated individual with office administration experience.
• Good working knowledge of Microsoft packages, especially Excel.
• Accurate, detail-oriented, and effective team player.

Responsibilities

• Support administration of clinical supervision and Specialist Care Visits.
• Liaise with clinic staff and partner organizations about placements.
• Maintain the student digital learning environment.

Skills

Office administration

Microsoft Excel

Effective communication

Attention to detail

Data handling

Job description

This is an exciting opportunity for an administrator to join the Clinical Liaison Team at the Faculty of Health to cover a secondment.

About the role

You will support the Bachelor of Dental Surgery (BDS) and Dental Therapy and Hygiene (DTH) programmes with the administration of clinical supervision and Specialist Care Visits. You will be part of a team of five staff and are expected to liaise with our clinic staff as well as colleagues in partner organisations about placements and to maintain the student digital learning environment.

The post will be located at our North campus in the John Bull Building, Plymouth Science Park, Derriford, Plymouth, PL6 8BU. You will be expected to work in the John Bull Building for most of the time, although we do offer informal hybrid working arrangements.

This is a part‑time position working 18.5 hours per week on a fixed‑term basis until September 2027. The current post-holder works Monday, Tuesday and Wednesday, and our preference would be to continue with the same days.

For more information on Peninsula Dental School please visit our dedicated webpage at https://www.plymouth.ac.uk/schools

For this role, you will need to be on site two days a week. Although we can accommodate working from home for this role, flexibility to be on‑site will be expected due to business needs.

For an informal discussion to find out more about the role, please contact Jack Stevens by email at [e-mail].

What we’re looking for

• Be a highly motivated
• Well organised individual, who has experience of office administration
• Have a good working knowledge of Microsoft packages (especially Excel)
• Be an effective communicator who can work effectively as part of a team
• Need to have a meticulous attention to detail, be accurate and work to set deadlines
• Need to be confident handling data

For more information about the job and the person specification, please refer to the job description.

About us

The Clinical Liaison Team is responsible for providing comprehensive management and administration of the medical and dental schools’ clinical placements. We are currently seeking to appoint an individual to take up the post of Assistant Administrator (Dental).

The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.

Application Process

Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, and experience elements of the job description in your supporting statement.

Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.

Previous applicants need not apply.

Anticipated Interview Date: Monday 15 December 2025.

Our Offer

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

When joining us, you will receive:

• Generous annual leave: 25* Days Annual Leave (pro rata if part‑time) plus Bank Holidays* & Closure Days*
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On‑site nursery

*Pro rata if part‑time/fixed term contract

A summary of our comprehensive benefits can be viewed here.

Additional Information

The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter, please visit our Equality, Diversity and Inclusion webpages.