Agent's Assistant

Downtown Recruitment; Thame; Presencial; GBP 18.000 - 24.000; Jornada completa

Descripción de la vacante

Downtown Recruitment are supporting a busy film and television talent agency in Thame to hire an Agent’s Assistant. The role supports agents and clients, handling calls, paperwork and scheduling in a friendly, fast-paced office.

The ideal candidate will be highly organised, with excellent communication and a proactive attitude. Experience in film and television is helpful but not essential; training will be provided.

Formación

• Excellent communication and a confident telephone manner.
• Highly organised with strong attention to detail.
• Proactive, positive and flexible approach.
• Ability to multitask and work efficiently in a busy environment.

Responsabilidades

• Handling incoming telephone calls and emails.
• Managing client paperwork, including job records, invoices and new starter forms.
• Preparing, sending and tracking contracts.
• Organising client meetings and appointments.
• Maintaining client calendars and availability lists.
• Keeping client information and internal systems up to date.
• Updating website information and recording new job opportunities.
• Supporting the day-to-day running of the office alongside other assistants.
• Building relationships with production companies and industry professionals.
• Keeping up to date with clients’ work and developments within the industry.

Conocimientos

Excellent communication

Organised

Proactive

Multitasking

Interest in Film/TV

Herramientas

Apple Mac

Microsoft Office

Google Workspace

Descripción del empleo

My client is looking for a friendly, organised and enthusiastic Agent’s Assistant to join a busy and welcoming team based in Thame.

This is a fantastic opportunity for someone interested in the Film and Television industry to join a leading talent agency, supporting its team of agents and clients working across the industry.

The ideal candidate will enjoy working in a fast-paced, friendly office environment, have excellent attention to detail and be eager to learn and develop. Previous experience within Film and Television would be beneficial but is not essential.

Key Responsibilities

• Handling incoming telephone calls and emails.
• Managing client paperwork, including job records, invoices and new starter forms.
• Preparing, sending and tracking contracts.
• Organising client meetings and appointments.
• Maintaining client calendars and availability lists.
• Keeping client information and internal systems up to date.
• Updating website information and recording new job opportunities.
• Supporting the day-to-day running of the office alongside other assistants.
• Building relationships with production companies and industry professionals.
• Keeping up to date with clients’ work and developments within the industry.

Skills & Experience

• Excellent communication skills and a confident telephone manner.
• Highly organised with strong attention to detail.
• A proactive, positive and flexible approach.
• Ability to multitask and work efficiently in a busy environment.
• A genuine interest in Film and Television.
• Willingness to learn, develop and become a valued member of the team.
• Good IT skills, particularly Apple Mac, Microsoft Office and Google Workspace.

This is an exciting opportunity to join a supportive team, gain valuable industry experience and develop your career within the Film and Television sector.

Please note: The role is office-based in Thame, and some flexibility around working hours may be required