Agents Assistant

Independent Talent Group Limited; Thame; Presencial; GBP 23.000 - 32.000; Jornada completa

Descripción de la vacante

Independent Talent Group Ltd in Thame, Oxfordshire, is seeking an organised and proactive Agent’s Assistant for the Below the Line department. You will manage daily administration, coordinate fast-moving schedules, support clients, and ensure smooth day-to-day office running.

The role involves handling calls and emails, diary management, contracts, meetings, and maintaining client databases, with opportunities to engage with a range of top-tier industry professionals.

Formación

• High level of organisation and attention to detail.
• Strong written and verbal communication skills.
• Genuine interest in film and television.

Responsabilidades

• First point of contact: handle calls and emails calmly and build rapport with clients and staff.
• Diary & Availability Management: maintain client calendars and project trackers.
• Paperwork & Contracting: log contracts, deal memos, starter packs, timesheets and invoices.
• Meetings: schedule meetings, presentations, and interviews between clients and Producers/Directors.
• Database & Web Maintenance: keep website, social media and internal databases up to date.
• Client Portfolio Engagement: review clients' released work and screen portfolios.
• Office Collaboration: coordinate with accounts and fellow assistants for smooth operations.

Conocimientos

Organisational skills

Attention to detail

Communication skills

MacOS proficiency

Google Workspace

WordPress basics

Social media savvy

Descripción del empleo

Role: Agent’s Assistant – Below the Line Department

Location: Thame, Oxfordshire

Salary: Subject to experience.

Start Date: Dec/ Jan with some flexibility for the right candidate.

Application Deadline: 27 th November, 2026.

About Us

Independent Talent Group is one of Europe’s leading talent agencies, representing top-tier artists, creatives, and industry professionals.

Our Below the Line department represents exceptional Heads of Department across the Film & Television industry—including Directors of Photography, Production Designers, Costume Designers, Hair & Make Up Designers, Editors, 1 st AD’s, Production Sound Mixers and Producers.

The Role

We are seeking an organised, proactive, and personable Agent’s Assistant to join the lovely team in our Thame office.

This role is a vital support for our agents and clients. You will manage daily administration, coordinate fast-moving schedules, supporting clients, and ensure the smooth day-to-day running of the office.

Core Responsibilities

• First point of contact: Act as a responsive first point of contact, handling all incoming calls and emails in a calm and confident manner. Develop a knowledge and build a rapport with clients and key Industry Production staff.
• Diary & Availability Management: Maintain accurate client availability records, and internal project trackers.
• Paperwork & Contracting: Log and track client contracts, deal memos, client starter packs, timesheets and invoices.
• Meetings: Schedule meetings, presentations, and interviews between clients and Producers/Directors.
• Database & Web Maintenance: Keep the agency website, social media and internal databases up to date with new client signings, credits, reels, and projects.
• Client Portfolio Engagement: Screen, log, and review clients' released work.
• Office Collaboration: Work alongside fellow assistants to ensure smooth day-to-day office operations and coordination with our accounts department.

What We Are Looking For

• High level of organisation, exceptional attention to detail, and the ability to prioritise in a fast-paced, open plan office environment.
• High standard of written and verbal communication, with strong numeracy skills with a clear and confident telephone manner.
• High proficiency in macOS, along with standard administrative software (Google Workspace).
• A genuine, demonstrable interest in film and television.
• Discretion, tact, and calm problem-solving skills under changing deadlines.

Desirable (but not essential):

• Previous administrative experience within film, television, talent management, or production.
• Basic familiarity with WordPress or website CMS platforms.
• Working knowledge of social media platforms for professional promotional use.

Working in Thame

This position is fully based in our Thame office, with no remote working.

Independent Talent Group Ltd is committed to building a diverse and inclusive team that represents a wide variety of backgrounds, perspectives, and skills. We actively encourage applications from underrepresented groups. If you require any reasonable adjustments at any stage of the application or interview process, please let us know in your cover letter.